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Office Administrator

1 maand geleden

Amsterdam, Noord-Holland, Nederland Page Personnel Voltijd
Office Manager

We are seeking a highly organized and proactive Office Manager to join our team at Page Personnel. In this role, you will be responsible for creating and maintaining a functional, inspiring, and supportive workplace for our team of approximately 20 people.

Key Responsibilities:

  • Office Organization
    • Create and maintain an efficient, comfortable workspace that boosts team morale and productivity.
    • Oversee workspace setup, including onboarding of new employees and ensuring everyone has the tools they need.
    • Manage office equipment, including printers, scanners, and phones.
  • Internal Communication
    • Act as the central point of contact for the team regarding office-related issues, always ready to support with a smile.
    • Take minutes during important internal meetings and keep the team informed.
    • Maintain structured internal documentation for easy access and clarity.
  • Hospitality & Visitor Reception
    • Welcome visitors warmly, ensuring they experience the energy and professionalism of our office from the moment they walk in.
    • Organize catering for meetings and company events, ensuring every detail is taken care of.
  • Management Support
    • Organize internal events, team outings, and training sessions, promoting a positive team culture.

Facilities Management

  • Ensure the office is always clean, safe, and well-maintained, reflecting the high standards of our company.
  • Manage relationships with suppliers for cleaning, security, and other facility services.
  • Oversee office supply levels (e.g., stationery, coffee, snacks) and ensure everything is well-stocked.
  • Health & Safety
    • Ensure the office complies with health and safety regulations and implement necessary safety procedures.
  • Basic IT Support
    • Provide basic IT support and liaise with external IT providers to ensure systems are running smoothly.

Legal & Financial Support

  • Assist in drafting contracts for internal staff and managing agreements with clients and suppliers.
  • Invoicing & Budget Management
    • Take responsibility for incoming and outgoing invoicing, ensuring accuracy in all financial processes.
    • Help manage the office and facilities budget, optimizing costs where possible.
    • Approve and verify supplier invoices.