Global Defence Administration Specialist

7 dagen geleden

Den Haag, Zuid-Holland, Nederland Spektrum Voltijd
Company Overview

Spektrum is a leading provider of specialist services to apex purchasers and their Tier 1 supplier ecosystem. We offer professional services, aerospace and defence sales, delivery, and operational subject matter expertise.

Job Description

We are seeking an experienced Project Coherence Administrator to support our team in delivering critical services to NATO's member countries and partners. The successful candidate will work closely with the NCIA Liaison Officer (LO) to provide input and update project meeting documentation, coordinate workshops and planning meetings, and support the development of current and future capabilities and services.

Role Duties and Responsibilities
  • Provide input and update GBR BI Weekly Project meeting documentation.
  • Coordinate UK-NCIA workshops and planning meetings.
  • Support the embedded LO in development of current and future capabilities and services.
  • Provide ad-hoc project management/leadership duties where agreed by the LO.
  • Provide input to and coordinate timetabling/diary activities between yourself and the LO.
  • Act as deputy embedded LO in the absence of the LO.
Sprint Main Activities
  • Author desk-level GBR C2 and Cooperation Project Engagement Reports from formal meetings - fortnightly.
  • Author OF5-level GBR C2 and Cooperation Project Engagement Reports - monthly.
  • Follow up individual actions generated from engagement reports, providing deliverables in the format specified by the project manager and/or the LO - weekly.
  • Support the LO in establishing and maintaining contact with GBR Domains (Maritime, Land, Air, Cyber, Space). Record and update risks, issues, assumptions, dependencies, and opportunities (RAIDO). Capture and log in the RAIDO log - monthly.
  • Take day-to-day charge of administration for DD (and wider GBR Defence) engagements with NCIA (and where appropriate, wider NATO). Drive and collate activities with stakeholders on the DD-NCIA Engagement Matrix - updated on an ongoing basis.
  • Deputise on a monthly basis for the LO, when he/she is in The Hague or on Temporary Duty (TDY) elsewhere.
  • Produce a Sprint Report summarising sprint activities for the month. Advise on further RAIDO which the GBR C2 and Cooperation Project needs to consider.
Essential Skills and Experience
  • Knowledge of Defence Digital (DD) Corsham activates, including CIS delivery mechanisms, Support mechanisms, Network compliance, and structure.
  • Experience in working with NATO/NCIA, particularly in problem management, assurance of services, and Crypto delivery.
  • Proven ability to negotiate with project teams, chair/administrate, and participate in Capability Planning meetings.
  • Knowledge of Microsoft Office productivity tools (Office/Excel/PowerPoint).
  • Proven ability to integrate and work in a multinational team.
  • Fluent business English and the ability to present when called upon to do so.
Working Policy

This role offers remote work arrangements.

Travel

Some travel to other NATO sites may be required.

Security Clearance

A valid UK Top Secret (DV) personal security clearance is required.

Salary

The estimated annual salary for this position is £65,000 - £80,000, depending on experience and qualifications.

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