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Management Assistant

2 maanden geleden

Eindhoven, Noord-Brabant, Nederland Eindhoven University of Technology Voltijd
Job Description

The Department of Mathematics & Computer Science at Eindhoven University of Technology is seeking a highly organized and detail-oriented Management Assistant to join their team. As a key member of the Board Secretariat, you will play a critical role in supporting the smooth functioning of the board and office operations.

Key Responsibilities
  • Provide comprehensive secretarial support to the board and office, including scheduling meetings, reserving rooms, and handling tasks such as arranging flowers and gifts.
  • Prepare, organize, and report on meetings, as well as monitor and follow up on action points.
  • Act as the primary point of contact for facility, logistics, and practical support for employees, guests, and students.
  • Manage the calendar for the managing director, vice-dean, and assistant director.
  • Coordinate department-wide secretarial meetings, including preparing agendas and taking minutes.
  • Plan and organize social events for the department and office, such as barbecues and Christmas drinks.
  • Support the Departmental Council by preparing meeting agendas and taking minutes.
  • Offer practical support on matters such as office furniture arrangements and assisting during internal relocations.
Requirements
  • Secretarial or administrative education and relevant work experience at board level.
  • Accuracy, discretion, reliability, and strong communication skills.
  • Organizational and supportive, stress-resistant, and solution-oriented.
  • Extensive experience working with MS Office, including calendar management via Outlook.
  • Affinity with and knowledge of the primary target groups: (TU/e) students and scientists.
  • Fluent business English and Dutch, both orally and in writing.
  • Ability to build positive relationships with the board and management, colleagues, and relations at all levels of the organization.
  • Team player with a presentable approach and hospitality mentality.
  • Proactive and enthusiastic, willing to take initiative.
Conditions of Employment
  • A monthly salary of minimum €2,793 to maximum €3,771 for full-time employment, depending on knowledge and experience.
  • In addition to vacation pay, a structural end-of-year bonus of 8.3%.
  • Favorable arrangement for more holidays or a sabbatical.
  • Scope for talent with advancement prospects and excellent development opportunities.
  • Partially paid parental leave and reimbursement for commuting expenses, working from home, and the internet.
  • Generous employer contribution to the favorable ABP pension plan.