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High Level Office Administrator for Chief Marketing

2 maanden geleden

Amsterdam, Noord-Holland, Nederland Barilla Group Voltijd
Executive Assistant

Fundamental to the success of our global company is a dedicated team of administrative professionals. We are seeking an experienced Executive Assistant to support our Chief Marketing & Categories Officer and Category Presidents in Amsterdam.

About Barilla Group

Born in Italy in 1877, Barilla has grown into a multinational corporation present in over 100 countries worldwide. Our purpose, "The Joy of Food for a Better Life," drives us to bring people closer to the delight of good food and make quality the choice for a better life. We achieve this by delivering tasty, joyful, and wholesome products made with selected raw materials from responsible supply chains.

We believe that what we eat today can impact tomorrow. That's why we're committed to making high-quality choices for a better future.

The Role

  • Provide high-level administrative support to the Chief Marketing & Categories Officer and Category Presidents, ensuring seamless day-to-day operations.
  • Manage schedules, maintain agendas, schedule appointments, and organize videoconferences/meetings.
  • Analyze incoming communications, prioritize tasks, and distribute relevant information.
  • Handle mail, email, and correspondence on behalf of the Executive.
  • Welcome visitors at all levels of seniority/relations.
  • Organize business trips, develop itineraries, book transportation, arrange accommodations, and provide general assistance during trips.
  • Prepare expense reports, memos, and letters, as well as conduct research and present findings.
  • Maintain office systems, including data management and filing.
  • Support Executives in daily activities and procedural tasks.

Requirements

  • A minimum of 5 years of experience in a similar role in Amsterdam or The Netherlands.
  • Excellent communication and negotiation skills.
  • Ability to work under pressure, prioritize tasks, and manage multiple responsibilities.
  • High internal and external customer orientation, with the ability to deal with high-level executives.
  • Ability to work independently, organize activities, and be proactive.
  • Proactiveness, flexibility, and confidentiality.
  • Knowledge of administrative tools and systems (SAP) and excellent knowledge of Office 365.
  • Ability to use and manage corporate sharing and collaboration tools (e.g., Teams, Sharepoint).
  • Digital dexterity.
  • Accurate and self-organized.
  • English and Dutch fluency.

Additional Information

  • This is a permanent local contract position.
  • The salary range for this position is between €55,000 and €65,000 per year, depending on qualifications and experience.
  • EU right to work is required.