Senior Administrative Coordinator
2 weken geleden
About Us
Founded in Parma, Italy in 1877, Barilla is a leading global food company with operations in over 100 countries. Our mission is to bring people closer to the joy of good food and make quality the choice for a better life.
Job Summary
We are seeking a highly skilled Senior Administrative Coordinator to join our team in Amsterdam. This role will provide administrative support to our Chief Marketing & Categories Officer and Category Presidents, ensuring high-level administrative assistance and coordination of internal and external stakeholders.
Key Responsibilities
- Manage executive schedules, maintain agendas, schedule appointments, and organize videoconferences/meetings;
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution;
- Screen enquiries and requests, and handle them as appropriate;
- Deal with mail/email and prepare responses to correspondence containing routine inquiries, sort and distribute incoming correspondence, often corresponding on behalf of the Executive;
- Welcome visitors at all levels of seniority/relations (clients, suppliers, staff, etc.);
- Organize business trips by developing itineraries and agendas, scheduling/booking transportation, arranging accommodations and visas in line with the company guidelines and budget, and providing general assistance during the trip;
- Prepare expense reports, memos, and letters, carry out research and presenting findings, produce documents, briefing papers, reports, and presentations when needed;
- Revised and maintain office systems, including data management and filing.
- Support the Executive in all daily activities and procedural tasks.
Requirements
- 5+ years of experience in a similar role in Amsterdam/The Netherlands;
- Excellent communication and negotiation skills;
- Ability to work under pressure and prioritize among multiple tasks and a wide variety of activities;
- High internal and external customers' orientation, ability to deal with high-level executives;
- Ability to work independently and organize activities;
- Proactiveness, flexibility, and confidentiality;
- Knowledge of administrative tools and systems (SAP), excellent knowledge of Office 365;
- Ability to use and manage corporate sharing and collaboration tools (e.g., Teams, Sharepoint, intranet...);
- Digital dexterity;
- Accurate and self-organized;
- English and Dutch fluency.
Compensation
The estimated annual salary for this position is approximately €55,000 - €65,000, depending on experience and qualifications.
Benefits
- Permanent local contract;
- Starting date: September 2024;
- Location: Amsterdam;
- EU right to work.
EEO Statement
Barilla is an equal opportunity employer. We prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, national origin, age, disability, genetic information, veteran status, or any other classification protected by federal, state, and local laws and ordinances nationally and internationally.
Contact Information
Please do not contact us with unsolicited resumes or applications.
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