Corporate Governance Specialist

1 maand geleden

Amsterdam, Noord-Holland, Nederland LYNX Amsterdam Voltijd
Job Title: Company Secretary

We are seeking an experienced Company Secretary to join our team at LYNX Amsterdam. The ideal candidate will have a strong background in corporate law and governance, with excellent organizational and communication skills.

Key Responsibilities:
  • Draft, maintain, and improve the Corporate Governance Framework, Articles of Association, and Rules of Procedure for the Management Team (MT), Board of Directors (BoD), and international branches.
  • Manage the timely preparation and stakeholder involvement, registration, and filing of Power of Attorney documents, filings with the Chamber of Commerce, Shareholders' Register, Antecedents Register, Branch Register, and other necessary corporate filings.
  • Manage the timely preparation, registration, and filing of General Shareholders Meetings (AGM, EGM, and decisions made outside of meetings) and maintain a rolling agenda of recurring corporate action items.
  • Manage, register, and file DNOs for new BoD members.
  • Maintain and keep a comprehensive overview of Company Third Party Contracts (through ERAMBA), including maintaining a proper and complete archive.
  • Arrange notarization/apostille for BoD/MT members.
  • Develop or improve standard operating procedures relating to the above topics as necessary.
Risk Management Support:
  • Administer all risks (in ERAMBA or other risk systems), including follow-up and stakeholder management.
  • Manage and support risk management processes (management in control, key person risk, change management), develop formats and reports, and ensure follow-up and stakeholder management.
  • Manage and support risk acceptances, including managing risk acceptance flows.
Secretary Roles:
  • Serve as Secretary for bi-monthly audit meetings: keep minutes, prepare and control the rolling agenda, ensure document clarity, properly file/store decision documents and minutes, and manage and follow up on actions.
  • Serve as Secretary for MT meetings: keep minutes, prepare and control the rolling agenda, ensure document clarity including the MT Cover Note, and manage and follow up on actions.
  • Serve as Secretary for Board meetings.
  • Serve as Secretary for BRCC: keep minutes, prepare and control the rolling agenda, ensure document clarity, and manage and follow up on actions.
Additional Responsibilities:
  • Organize MT offsites, including location selection, agenda preparation, and serving as the contact person for the location.

We offer a competitive salary, travel allowance, continuous growth potential, and a training budget of € 2,000 per year. If you are a motivated and detail-oriented professional with a passion for corporate governance and risk management, we encourage you to apply for this exciting opportunity.

At LYNX, we value your growth and development, and we are committed to creating a supportive work environment that fosters your professional development.

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