Executive Administrative Support Specialist

2 dagen geleden

Den Haag, Zuid-Holland, Nederland CS GROUP Voltijd

Company Overview

CS GROUP is a leading provider of administrative services, dedicated to supporting the success of our clients.

About the Role

We are seeking an experienced Executive Administrative Support Specialist to join our team. In this role, you will provide high-level administrative support to our clients, ensuring the smooth operation of their daily activities.

Key Responsibilities

The successful candidate will be responsible for:

  • Providing day-to-day support to client personnel regarding business travel arrangements, leave management, and coordination of training;
  • Dealing with incoming telephone calls and information requests;
  • Analysing incoming correspondence and documentation, and managing distribution of outgoing correspondence and documentation;
  • Provision of various logistic support to the client;
  • Arrivals and departures of client personnel, including office setup and deregistration;
  • Ordering of office supplies and maintenance of stationary;
  • Room and resources bookings for meetings and/or events;
  • Administration and handling of shipment of goods and express mail;
  • Tasks related to documentation management, distribution/registration of mail and documents;
  • Organization of agenda and of meetings;
  • Maintaining documents libraries for the client, including change log, distribution lists, and issue information notes;
  • Maintaining and following up actions lists for the client and taken minutes of coordination meetings;
  • Participation to organisation of events (e.g. workshops, conferences) as required.

In addition to standard tasks, the work package may also cover the following:

  • Support to the Project Review Process;
  • Support to visitor service: including access control, preparing visa applications, distribution of information material.
  • ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list;
  • Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
  • Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.

What We Offer

We offer a competitive salary of approximately $60,000 per year, depending on experience and qualifications.

Required Skills and Qualifications

To be successful in this role, you will need:

  • Fuency in English is mandatory; knowledge of another European language is an advantage;
  • For site specific functions fluent knowledge of the local national language is also required;
  • Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing;
  • Familiarity with ESA working environment in a similar position is a distinct advantage.

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