Document Management Specialist
3 weken geleden
At Mace, we are committed to reshaping the limits of ambition. Our mission is to create responsible environments that have a transformative effect on our people, communities, and societies worldwide. To explore more about our mission, culture, and priorities, please visit our website.
Within our consultancy division, we leverage our distinctive blend of advanced practical expertise and project delivery consultancy to realize the potential in every initiative.
Project Overview:
Engaging in a significant infrastructure initiative near Amsterdam, you will be an integral part of a team overseeing the documentation process for a complex client project. The management of Engineering, Delivery, Commercial, Contract, and Contractor Administration documentation is a crucial requirement for our client, and the document control team plays a vital role in fulfilling these objectives. This position is based in the Netherlands.
Our core values guide our consulting approach and define the individuals we seek to accompany us on our journey:
Safety First - Ensuring everyone returns home safely. Client Commitment - Delivering on our promises. Integrity - Upholding ethical standards. Creating Opportunities - Empowering our people to excel. You will provide comprehensive, effective, and timely support for the project's Administration and Document Control Process through the project's control/EDMS system (Aconex) and SharePoint. The document controller is responsible for the registration, receipt, distribution, and issuance of all contractual documentation, as well as the management of all formal project documentation. This typically involves ensuring compliance with document control standards, maintaining a record of document status, collaborating with project members, and following up on outstanding information. You will work within a team and coordinate with the Design Team, Delivery Team, Commercial, Project Managers, and Contractor's Document Control regarding the production and issuance of project documentation throughout the project lifecycle in accordance with established protocols.
Support the supply chain in adhering to information processes. Develop an understanding of the tools utilized in the project. Stay informed about current methodologies and tools for managing data and information related to the project. Grasp the fundamentals of project processes, from design to handover.
Key Responsibilities:
Effectively and efficiently follow Information Management processes and adhere to standards (including ISO19650) for client-facing projects and programs. Contribute to ensuring the effectiveness and efficiency of the project/programme Information Management function, enabling project personnel to access necessary information. Support and guide project/programme colleagues in Information Management practices and processes. Ensure assurance and quality control of documents and artifacts submitted and stored. Assist in the setup, implementation, and development of the Common Data Environment (CDE). Contribute to the global Digital Centre of Excellence, including knowledge sharing, processes, and case studies. Coordinate activities to ensure effective management and successful delivery of projects/programmes. Manage work activities to achieve agreed objectives and provide performance management, development, and coaching. Collaborate towards the shared goal of achieving net zero carbon transition and take responsibility for the proactive identification and management of associated carbon emissions and reductions during project delivery.Required Qualifications:
Proficient IT skills, including Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat/Nitro Pro. Familiarity with document control systems (EDMS), with Aconex being advantageous. Some experience in Information Management from one or more projects and programs. Strong written and verbal communication skills, capable of working with diverse stakeholders. Disciplined, methodical, and organized. Effective team player, willing to assist and train others. Ability to work independently.Additional Qualifications:
Technical qualifications and certifications such as APM IM, Association of Information Managers, or equivalent. Subject matter expertise in key Information Management software, including Aconex, Viewpoint, Business Collaborator, etc. Knowledge of ISO 19650 series, UK BIM Framework, and CDE management. Experience working in an international context, either remotely or outside the UK. Familiarity with information architecture, naming, numbering, and filing conventions. Working towards technical qualifications and certifications such as APM IM, with experience in software like Aconex and SharePoint.Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not meet all the criteria, we encourage you to apply, as you may still be the ideal candidate for this role or another within our organization.
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