C003495 Principal Assistant

1 week geleden

Den Haag, Zuid-Holland, Nederland EMW, Inc. Voltijd

Deadline Date:
Tuesday 18 June 2024

Requirement:
Principal Assistant (Project Support)

Location:
The Hague, NL

Full Time On-Site:
Yes (On-Site minimum 3 days a week)

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 24 July 2024

End Contract Date: 31 December 2024

Required Security Clearance:

NATO SECRET

Duties and Role:
Project Manager Support

  • Assist the Project Managers during the Project Implementation stages.
  • Assist Project Manager in the meetings, take notes and draft the Minute Meeting.
  • Assist the PM in developing the Price Proposals.
  • Setup a project documentation library ensuring strict version control and naming conventions are adhered to.
  • As per PM request to action as liaison with BSM and P3SM Teams.
  • To assist with the creation of advice, training, reference materials, and other guidance relating to projects. Assist in compiling, maintaining and updating project plans, risks and issues registers.
  • Creation and maintenance of a Knowledge Base containing Project Management administrative processes.
Reporting

  • Extract simple Excel reports from
    EBA or from ServiceNow.
  • Run PR-PO reports in
    EBA as per PM requests.
  • Update the Balanced Scorecard with the metrics extracted from
    EBA, ServiceNow and ITSM.
  • Preparation of Monthly EPHRs (Electronic Project Health Report).

EBA

  • Creates and followsup on Purchase Requests (PRs) in
    EBA as per PM direction.
  • Monitor the process to transform a PR into a Purchasing Order (PO)
  • Perform periodic checks that for each raised PR there is a corresponding PO.
  • Periodic checks that for each funded Work Package there is a raised PR.
  • Updates the Contract Registry as soon as a PR or a PO is issued.
  • Creates receipts in
    EBA for hardware, software and services purchases.
  • Liaises with the Acquisition/ECAM/Warehouse stakeholders for receiving hardware and software licenses.
ServiceNow

  • Performs reoccurring "Quality Checks" on the ServiceNow Plans, using a predefined Quality Checklist.
  • Load resources in ServiceNow as per PM request.
  • Request pricing extracts from BSM team and include them in the PP.
  • Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs.
  • Ensure project plans / schedules are up to date when receiving funds and update if necessary.
Requirements

Skill, Knowledge & Experience:

  • The candidate must have a currently active
    NATO SECRET security clearance
  • Experience and skills in project support function (placing purchase requests in financial systems);
  • Experience and skills in project support in areas of planning coordination and reporting;
  • Excellent Microsoft Office (particularly Word and Excel) skills
  • Experience and skills on creating reports;

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