Principal Assistant

3 weken geleden

Den Haag, Nederland Enterpryze Consulting Ltd. Voltijd

**Principal Assistant (Project Support)
- **Working Location**:The Hague, Netherlands**
- **Security Clearance**: NATO Secret**
- **Language**:High proficiency level in English language

**EXPERIENCE AND EDUCATION:
**Essential Qualifications/Experience:
- Experience and skills in project support function (placing purchase requests in financial systems)
- Experience and skills in project support in areas of planning coordination and reporting
- Excellent Microsoft Office (particularly Word and Excel) skills
- Experience and skills on creating reports

**DUTIES/ROLE**:

- Project Manager Support

ü Assist the Project Managers during the Project Implementation stages

ü Assist Project Manager in the meetings, take notes and draft the Minute Meeting

ü Assist the PM in developing the Price Proposals

ü Setup a project documentation library ensuring strict version control

ü Naming conventions are adhered to

ü As per PM request to action as liaison with BSM and P3SM Teams

ü To assist with the creation of advice, training, reference materials, and other guidance relating to projects. Assist in compiling, maintaining and updating project plans, risks and issues registers

ü Creation and maintenance of a Knowledge Base containing Project Management administrative processes
- Reporting

ü Extract simple Excel reports from EBA or from ServiceNow

ü Run PR-PO reports in EBA as per PM requests

ü Update the Balanced Scorecard with the metrics extracted from EBA, ServiceNow and ITSM

ü Preparation of Monthly EPHRs (Electronic Project Health Report)
- EBA

ü Creates and follows-up on Purchase Requests (PRs) in EBA as per PM direction

ü Monitor the process to transform a PR into a Purchasing Order (PO)

ü Perform periodic checks that for each raised PR there is a corresponding PO

ü Periodic checks that for each funded Work Package there is a raised PR

ü Updates the Contract Registry as soon as a PR or a PO is issued

ü Creates receipts in EBA for hardware, software and services purchases

ü Liaises with the Acquisition/ECAM/Warehouse stakeholders for receiving hardware and software licenses
- ServiceNow

ü Performs reoccurring "Quality Checks" on the ServiceNow Plans, using a predefined Quality Checklist

ü Load resources in ServiceNow as per PM request

ü Request pricing extracts from BSM team and include them in the PP

ü Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs

ü Ensure project plans / schedules are up to date when receiving funds and update if necessary

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