Principal Assistant

3 weken geleden

Den Haag, Nederland Spektrum Voltijd

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Duties and Responsibilities**

Head Project Manager Assistant
- Assist in the preparation of regularly scheduled reports
- Assist in meetings, take notes and draft the meeting minutes
- Assist in developing Price Proposals
- Organize and schedule appointments
- Resolve administrative problems
- Plan meetings and take detailed minutes
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Setup a project documentation library ensuring strict version control
- Submit and reconcile expense reports

Reporting
- Extract simple Excel reports from EBA or from
- Run PR-PO reports in EBA as per PM requests.
- Preparation of Monthly EPHRs (Electronic Project Health Report).
- Report and identify to the head the health of projects in the portfolio

ServiceNow
- Load resources in ServiceNow as per PM request.
- Request pricing extracts from BSM team and include them in the PP.
- Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs

**Essential Skills and Experience**
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills

**Working Location**
- The Hague, Netherlands

**Working Policy**
- On-Site
- On-site minimum of 3 days per week.

**Travel**
- Some travel to other NATO sites may be required

**Security Clearance**
- Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

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