Travel Coordinator

Overview:
**Job Description**:
Do you like organizing and coordinating travel, and would you like to be part of a fast-growing organization? Applied Medical gives you the opportunity to contribute to the global image of a growing organization with high standards of integrity and social responsibility

As a Travel Coordinator you will organize the administrative and logistic aspects of internal team members as well as external guests from Europe and the US visiting our European headquarters located in Amersfoort. You will be supporting various departments dealing with visitors from abroad with travelling related topics like booking flights, local transportation, accommodation, and dinner/leisure arrangements. By using Applied Medical’s standards and policies, you will be able to deliver exceptional customer service and offer expert and knowledgeable travel advise. You will also be involved in policy development around travel and work together with our Procurement team on supplier selection and evaluation. In this role you will work closely with our Events Coordinator and the Reception team.
- You will be part of our Hospitality team and will report to the Acting Director Facilities._

**Key Responsibilities**
- Act as content expert and be the “go to person” concerning travel arrangements
- Manage both internal and external communications regarding travel
- Communicate with internal stakeholders to have a very clear understanding of expectations
- Collect, compile, summarize, record and present data and trends
- Create detailed itineraries to ensure smooth operations for travelling groups and their hosts
- Maintain and prepare internal policies and procedures
- Identify opportunities for improvement and enable the organization to adopt these
- Support financial and administrative processes related to travel
- Identifying, acquiring, and managing resources and suppliers and assist in the selection of appropriate suppliers and contractors
- Act as a European liaison for the US travel desk and align services and procedures

**Requirements**:

- Bachelor’s degree level in Hotel Management, Leisure Management, Facility Management or similar study
- 2+ years of experience, preferably in an operational coordination role in an international work environment
- Excellent oral and written communication skills in English and preferably in Dutch
- Experience with travel related booking software and/or online portals, services desk software solutions and planning tools
- Knowledge of other European languages is preferred

We Offer:

- An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
- 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
- Optional hybrid model, including home office equipment and a working from home allowance
- Commuting allowance of €0,23/km or an NS Business card subscription
- A wide variety of internal trainings and development possibilities and a tuition program for external trainings
- The opportunity to pro-actively work on your vitality and fitness
- State-of-the-art facilities, including green areas, in-house restaurant and gym
- Additional benefits, such as:

- Attractive pension scheme (your contribution at 4%, ours at 12%)
- €50 net monthly health insurance contribution
- Two (paid) days per year dedicated to volunteering activities
- Several fun company events and meaningful initiatives organized throughout the year
- A hybrid workplace, where you can work partially from home (except for operational vacancies)

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.

**Interested?**

Would you like to be part of our expanding team? If the answer is yes, we'd love to get to know you and look forward to hearing from you