Team Assistant A/sa

1 week geleden

Utrecht, Nederland ERM Group Voltijd

ERM, the largest global pure play sustainability consultancy, is going through significant growth. To support our growth, we are currently seeking a motivated Project Operations Assistant that will have the combined responsibility of supporting the Office Manager in the Netherlands and supporting on a variety of project teams in the Netherlands.

The role

As a Project Operations Assistant you will work closely with internal and external stakeholders like: the IT team, the Finance team, Local (external) suppliers for office ware, groceries and other supplies, Vendors for local contracts, local teams (consultants & and support teams).

Amongst daily ad hoc matters, main duties will cover:

- Support Office manager upon request (maintain office equipment & ensure a tidy and clean office, office moves, maintaining office/kitchen, administrative work)
- Welcoming the visitors to our office
- Act as contact for the meeting rooms and ensure they are always ready for meetings and welcoming external visitors
- Manage travel and logistics, car logs, couriers and make planning of the materials
- Plan meetings, participate in and help organize team meetings and setup questionnaires if necessary
- Manage Field work equipment and consumables
- Support Quality managers with accreditations, tracking report submittals to authorities etc
- Prepare sales pipeline reports and support project teams
- Support with Avetta (e.g., contacting subbies for insurance certificates)
- Update proposal costing sheet in case of new lab/subbie rate
- Manage team presents (birthdays etc.) and MasterCard statements
- Drafting IWAs, vendor forms and SWA
- Support Project Managers and support with proposal development
- Set-up projects in Project Expenses and prepare invoices
- Support in BD client requests

About you...

You will have a collaborative and positive approach to work.
- Flexible, proactive and willing to learn and develop a very challenging role
- Ideally, background should be in Admin studies
- Some experience in a similar role
- Proven experience with Office (specifically with Word, Excel and PowerPoint)
- High proficiency of both Dutch and English (verbally and writing)

What do we offer?
- A competitive salary, in line with your skills and work experience;
- You get 30 holidays. Because time away from work is key to function properly.
- We will reimburse your commute with an NS business card that you can use for work and private occasions. If you need to travel by car, we will reimburse your costs as well;
- Flexible working, for this position you will be based in Utrecht and can partially work from home;
- Work laptop and phone;
- A good retirement and bonus settlement;
- We offer a safe and healthy work environment as we find this top priority within our business. We go through many efforts to keep all our employees safe. We provide our employees with a sport subscription and access to our Calmly subscription;
- A fun work environment in which you work together with dedicated colleagues who want to progress towards a sustainable future.

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