Administration Manager

2 weken geleden

Amsterdam, Nederland Ebiquity Voltijd

**Description**:
**What is the purpose of the role?**

***

As our Administration Manager, you will be responsible for overseeing a broad

spectrum of administrative tasks, from payroll management to compliance, office

access, and vendor coordination. You will collaborate closely with internal

departments, external service providers, and regulatory bodies to ensure all

administrative processes run smoothly and effectively.

**Key Responsibilities**:

- **
Payroll Management**
- Coordinate payroll processing, working closely with our payroll provider to ensure timely and accurate payroll administration.
- Serve as the main point of contact for payroll-related inquiries and resolve issues as they arise.
- Collaborate with brokers and manage communication to support benefits and deductions.
- ** Compliance & Regulatory Reporting**
- Manage interactions with regulatory authorities, including UWV (Employee Insurance Agency), IND (Immigration and Naturalization Service), and Belastingdienst (Dutch Tax Authority).
- Draft, update, and enforce local policies to ensure company compliance with local regulations and best practices.
- Oversee the RI&E (Risk Inventory and Evaluation) process to ensure a safe and compliant workplace.
- ** Office Administration & Access**
- Manage employee access to office buildings and ensure that equipment and facilities meet staff needs.
- Coordinate with office management for equipment procurement, setup, and maintenance to support a productive work environment.
- Handle invoices, reimbursements, and other financial aspects related to office operations.
- ** Financial Administration & Reimbursements**
- Oversee the invoicing process, ensuring timely payments and efficient record-keeping.
- Manage employee reimbursements for expenses, ensuring compliance with company policy and accurate record-keeping.
- Monitor and manage administration budgets to support financial objectives.
- ** Vendor & Broker Coordination**
- Act as the point of contact for external vendors and brokers, ensuring services meet company standards and negotiating terms as needed.
- Handle communication with insurance and benefits brokers to support employee well-being and organizational compliance.

**Skills, Knowledge and Expertise**:
**Skills and essential qualifications (or equivalent)**

***
- 3+ years of experience in administrative or management roles, with a focus on payroll and compliance.
- Strong knowledge of Dutch payroll regulations, tax compliance, and regulatory bodies (UWV, IND, Belastingdienst).
- Proven experience in drafting policies, managing payroll processes, and handling financial administration.
- Excellent communication and negotiation skills, with the ability to work effectively with internal and external stakeholders.
- capacity and willingness to learn (new) software tools (BambooHR, AFAS, Lyanthe, etc)
- Ability to work autonomously without a team and B2 level of Dutch language

**Competencies**

***

**1.** **Highly organized**

**2.** **Great internal communications to key stakeholders (within and across pertinent specialisms)**

**3.** **Motivated self-starter**

**4.** **Technically proficient with ability to understand and support on various platforms employed**

**5.** **Problem-solving day-to-day issues as they arise**

**6.** **“Big” thinker - how do we improve processes and ways of working**

**Benefits**:
**What we can offer**:

- By being a global, future-oriented company, we offer a range of opportunities for the development of your skills and your career.
- International environment: on almost every project, you will collaborate with people based in multiple areas (UK, Spain, China, US )
- An advanced learning and development program to grow your soft & hard skills
- Hybrid working model

**About Ebiquity**:
Ebiquity is the world leader in media investment analysis.

We harness the power of data to provide independent, fact-based advice, enabling brand owners to perfect media investment decisions and improve business outcomes.

We are a data-driven solutions company helping brand owners drive efficiency and effectiveness from their media spend, eliminating waste and creating value.

  • Shipping administration manager

    6 maanden geleden

    Amsterdam, Nederland Effect Personeelsdiensten Voltijd

    BedrijfsomschrijvingAls shipping administration manager kom je te werken bij een modern, groeiend bedrijf dat zich richt op hoge druk afsluiters- en accessoires die wereldwijd worden toegepast in verschillende energiecentrales. Met kantoorlocaties in Nederland, Zweden en Zuid-Korea werken medewerkers in multidisciplinaire teams aan de voortdurende...

  • Manager, Media

    6 maanden geleden

    Amsterdam, Nederland AMC Networks Voltijd

    Job DescriptionWho we are:We are hiring a Manager, Media Rights Administration to join our AMC Studios International team based in Amsterdam. AMC Studios International is part of the global division of AMC Networks, delivers entertaining and acclaimed programming that reaches subscribers in more than 130 countries and territories. AMCNI consists of global...

  • Client Administration Professional

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland Page Personnel Voltijd

    Are you passionate about delivering exceptional administration services and driving data accuracy?At Page Personnel, we offer a competitive salary of approximately £30,000 - £35,000 per annum.About the RoleWe are seeking a skilled KYC Specialist to maintain and monitor accurate client records in our database. Your primary responsibility will be to ensure...

  • Financial Administration Employee

    2 maanden geleden

    Amsterdam-Zuidoost, Nederland Aeon Plaza Hotels Voltijd

    Aeon Plaza Hotels is looking for a **Financial Administration Employee (part-time for 24 hours per week).** Passion, teamwork, uniqueness, responsibility and innovation are our core values. Do you recognize yourself in these words and would you like to work in a diverse team with passionate colleagues, then respond quickly! **The function**: As an...

  • Sales Administration Officer

    6 maanden geleden

    Amsterdam, Nederland Samsung Electronics Voltijd

    Position Summary Samsung Electronics Benelux is seeking a dedicated and detail-oriented Sales Administration officer to join our team. This role is pivotal in ensuring efficient order management and supporting various sales operations. If you are a proactive team player with strong communication skills and experience in SAP and Excel, we would love to hear...

  • HR Administration Officer

    2 maanden geleden

    Amsterdam, Nederland Artsen Zonder Grenzen Voltijd

    **Job Brief**: The HR Administrator Officer will play a pivotal role in the HR Services and Case Management realm within MSF-Netherlands. **MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.** **We provide emergency medical **assistance** during armed...

  • Payroll & HR Administration Officer

    4 weken geleden

    Amsterdam, Nederland Brunswick Corporation Voltijd

    Are you ready for what’s next?_ - Come explore opportunities within Brunswick, a global marine leader committed to challenging conventions and innovating next-generation technologies that transform experiences on the water and beyond. Brunswick believes “Next Never Rests,” and we offer a variety of exciting careers and growth opportunities within...

  • Office Manager with Dutch and English language

    5 maanden geleden

    Amsterdam, Nederland Lenovo Voltijd

    Description and Requirements The Office Manager organizes and coordinates all the administrative activities that facilitate the smooth running of an office. In this position the OM acts a focal point for day-to-day issues related to administration-, back office- and facility management. The Office Manager provides administrative support to the local...

  • Finance Manager NL

    6 maanden geleden

    Amsterdam, Nederland Prothya Biosolutions Voltijd

    This position is a very exciting opportunity to join a fast-growing company in the role of Country Finance Manager Netherlands. The position reports directly to the Corporate Controller and is country responsible for the Netherlands. The Country Finance Manager Netherlands is responsible for the audit, annual accounts process (NL) and is managing a team of...

  • Office Manager

    1 maand geleden

    Amsterdam, Nederland Ebury Voltijd

    Ebury is a hyper-growth FinTech firm, named in as one of the top 15 European Fintechs to work for by AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration. Office Manager Amsterdam - Office based As office manager based in Amsterdam, you will be the ‘heart and...

  • Office Manager

    1 maand geleden

    Amsterdam, Nederland Ebury Voltijd

    Ebury is a hyper-growth FinTech firm, named in 2021 as one of the top 15 European Fintechs to work for by AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration. **Office Manager** **Amsterdam - Office based** As office manager based in Amsterdam, you will be the...

  • Restaurant Manager

    2 weken geleden

    Amsterdam Oost, Nederland Trattoria Boretti Voltijd

    _For English see below_ **Restaurant Manager (Fulltime)** - Leid ons team en zorg voor een fantastische gastbeleving._ Als Restaurant manager ben je het gezicht van Trattoria Boretti en stuur je de teams in de keuken en bediening aan. Je bent een zichtbare leider op de vloer, gericht op optimale gastbeleving en medewerkerstevredenheid. Met jouw positieve...

  • Facility & Administration Officer

    3 maanden geleden

    Amsterdam, Nederland Euronext Voltijd

    Euronext Amsterdam, oldest stock exchange in the world The origin of Euronext can be traced to the founding of the Amsterdam Stock Exchange in the 16th century, the oldest stock exchange in the world. In 2000 Euronext was founded by the strategic merger of exchanges in Amsterdam, Paris and Brussels. Euronext nowadays is an international, intercultural...

  • HR & Recruitment Manager (En)

    6 maanden geleden

    Amsterdam Centrum, Nederland The Fellas Ads Voltijd

    The Fellas Ads | HR & Recruitment Manager **In short**: - Position as HR & Recruitment Manager - Full-time responsibility - Office in Amsterdam City Center The Fellas Ads is an Amsterdam-based affiliate marketing network that launched in early 2020 and has been growing rapidly ever since. We are a lean and vibrant team that excels at making an impact by...

  • Office Manager

    1 maand geleden

    Amsterdam, Nederland SunLED Life Science Voltijd

    **WHO ARE WE?** **WHAT YOU’LL BE DOING**: - Provide administrative support to the team as needed to ensure daily operations run smoothly, including managing the calendars of the CEO and CTO. - Coordinates travel arrangements for employees, including booking flights, accommodations and manages travel itineraries - Maintain contact with external parties,...

  • Administrative Manager with International Expertise

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland Lenovo Voltijd

    Job DescriptionThe Administrative Manager plays a vital role in ensuring the smooth operation of Lenovo's office. As a key member of the team, you will be responsible for coordinating all administrative activities, providing support to local management, HR, Finance, and employees as needed.Main Responsibilities:Oversee day-to-day office activities,...

  • Proces Manager Asset Owner Partner Funds

    6 maanden geleden

    Amsterdam, Nederland APG Voltijd

    ***Voor ons team Alternative Investment Administration zijn wij op zoek naar een Proces Manager | Asset Owner Partner Funds.** - Locatie - Amsterdam, Heerlen - Dienstverband - 40-40 uur - Jaren ervaring - 5-8 jaar werkervaring - Opleidingsniveau - Master / WO - Salarisindicatie - EUR 4950 - 5700 **Dit wordt je functie**: Voor ons team Alternative Investment...

  • Finance and Office Manager

    2 maanden geleden

    Amsterdam Oost, Nederland Confocal.nl Voltijd

    **Full time or Part-time (80%) - Amsterdam** **About the role** As the Finance and Office manager, you will be responsible for managing the day-to-day operations of our office while also overseeing financial tasks and HR administration. You will split your time, working two days per week on finance-related responsibilities and the remaining time on office...

  • Retail Manager Benelux

    2 weken geleden

    Amsterdam, Noord-Holland, Nederland Charlotte Tilbury Voltijd

    OverzichtCharlotte Tilbury is een wereldwijde leidersfiguur in de beauty-industrie, met een missie om iedereen in staat te stellen zijn mooiste versie te zijn.SalarisWe bieden een competitief salaris van 45000 tot 55000 euro per jaar voor deze rol, afhankelijk van ervaring en prestaties.FunctiebeschrijvingBij Charlotte Tilbury zoeken we een echte...

  • Sales Manager

    6 maanden geleden

    Amsterdam, Nederland BYD Voltijd

    BYD Battery Box Regional Sales Manager Dedicated to advancing Renewable Energy for over 25 years, BYD, a Global Fortune 500 company and a leading energy storage manufacturer, is actively seeking seasoned Sales Managers based in Netherlands, Spain, Italy, and Poland to enhance our sales network in the region. **Responsibilities**: 1. Formulate and execute...