Finance and Office Manager

3 maanden geleden

Amsterdam Oost, Nederland Confocal.nl Voltijd

**Full time or Part-time (80%)
- Amsterdam**

**About the role**

As the Finance and Office manager, you will be responsible for managing the day-to-day operations of our office while also overseeing financial tasks and HR administration. You will split your time, working two days per week on finance-related responsibilities and the remaining time on office management. This role requires someone who is proactive, detail-oriented, and comfortable working independently.

The Finance and Office Manager plays a pivotal role in executing Finance and HR administration and ensures a smooth day-to-day operations of our business. You relish the opportunity to wear multiple hats and be involved with the ins & outs of Confocal.nl. Your main responsibility is to facilitate the smooth running of the administration and office. With your energetic and service-oriented character, you will contribute to a culture where our values customer-focus, cooperation, curiosity and pro-activity are brought to life.

The role reports directly into the CEO because of the significant Finance and HR admin part of the role. The Office Manager will also form part of the Commerce & Operations team due to the nature of the support tasks. For day-to-day operational tasks this role has a functional line with the Chief Commercial Officer.

The tasks and responsibilities will include, but not be limited to the following:
**Finance and HR administration (2 days per week)**:

- First finance contact person in the company for finance and HR related matters
- Process and run the monthly payroll
- Manage and process the expense note system, ensure completeness and accuracy
- Support and ideally run the month end close process
- HR administration: sickness leave, onboarding and offboarding team members, assist in recruitment process

**Operations & Office support**:

- ** Logistics**: organize and receive shipments, including managing the administration and communication with customers or other external relations
- ** Purchasing**: support colleagues with purchasing and inventory checks
- ** Administrative oversight**: General and Finance mailbox, office supplies, documentation management, support with internal communication
- **Facilities management**: Supervise office maintenance, including ensuring a safe and efficient working environment, liaise with our serviced office partners, and managing office equipment
- ** Event-planning**: support in the organization of company events and conferences, handling travel logistics, reservations, and coordination.
- ** Policy Implementation**: Ensure adherence to company policies and procedures. Implement new policies or procedures as needed, sparring partner to improve our processes.
- A relevant bachelor's degree, in a financial/business/economic area is a preference
- Proven experience in a similar role involving finance and possibly office management
- Strong knowledge of financial systems and Microsoft Office Suite (especially Excel)
- High attention to detail and problem-solving skills
- Ability to work independently and take initiative
- Familiarity with basic HR and payroll processes
- Service oriented and strong organizational and planning skills
- You thrive in a dynamic environment, are flexible with a ‘hands-on mentality’
- You are fluent in written and spoken English

**What do we offer**
- Good salary with a flexible Pay-out scheme and holiday allowance
- Travel allowance
- Reimbursement of telephone costs
- Pension scheme
- 25+ holidays
- Nice colleagues
- Budget for education
- Possibility to partly work from home

**About Us**

At Confocal.nl we aim to make better microscopes for live cell imaging, to further progress and accelerate eg. drug discovery and crop improvement. We are continuously working on technology improvement to enrich the microscopy market with more innovative solutions for breakthrough solutions.

Confocal.nl was founded in 2016, as a spin-off company from the University of Amsterdam, where the _RE_scan technology was invented. Since then, we have been successfully developed several _RE_scan microscopes and sold them all over the world. We are a growing team of now 20 people (ao. engineers, biologists, sales people) and located at the Science Park Amsterdam where Science meets Business in a vibrant atmosphere. Since 2018, the company is supported by investments from several venture capital companies and governmental subsidies.

**How to apply?

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