Administrative Support

3 maanden geleden


Maastricht, Nederland EUROCONTROL - Supporting European Aviation Voltijd

**Function title**: Administrative Support
- **Reference**: NOC-MA-2024-FGII/852
- **Location**: Maastricht
- **Nature of the competition**: Internal and external competition
- **Applicable regulations**: Conditions of Employment of Contract Staff at EUROCONTROL assigned at the Maastricht Centre
- **Function group**: Function group II
- **Job level**: 4-7
- **Generic post**: Secretary
- **Number of posts**: 1
- **Duration of engagement**: 5 Year(s) - extension or conversion of the contract is possible - see “Useful information” section
- **Security clearance**: Security vetting may be required in accordance with the relevant EUROCONTROL security provisions
- **Directorate/Service**: MAAS/DIR/DMO - Office of the Director and Legal Affairs
- **Working arrangement**: Hybrid work (A blend of onsite and remote work). **Please note that EUROCONTROL does not offer full-time remote working arrangements.**:

- **Competition publication date**: 31/10/2024
- **Competition closing date**: 28/11/2024(23:59 Brussels time)
- **Reserve list**: Applicable
- YOUR TEAM

Within the Directorate Maastricht Upper Area Control Centre, the unit Office of the Director, Legal Affairs & Procurement supports the Director MUAC in carrying out his tasks by advising him on legal matters, managing the MUAC procurement activities and by ensuring MUAC’s regulatory compliance. Within the unit, the Executive Administrative Support Team is responsible for managing and ensuring the proper functioning of the Office of the Director and for organising the administrative support to the management and staff of MUAC.

YOUR ROLE

Your role will be to:

- Provide secretarial and administrative support including agenda management, filing, filtering calls, drafting general correspondence, dispatching information, preparing files and presentations for meetings, taking notes, managing office supplies etc.
- Follow up pro-actively on correspondence, outstanding replies and actions resulting from meetings.
- Support internal staff management processes such as leave, flexitime and missions, etc.
- Provide secretarial/administrative support to individual projects as required.
- Support the communication of relevant items to management and staff (inside and outside the service).
- Coordinate actions to organise the necessary meeting facilities and logistics in support of the organisation of meetings and special events.
- Utilize digital tools and software (e.g. SharePoint, Office365) for efficient task management, document organization, and communication.
- Organize and maintain digital and physical files, ensuring easy access and confidentiality as required; manage confidential information with discretion and integrity.
- Carry out any other administrative or secretarial task in line with the main purpose of the job.

REQUIRED QUALIFICATIONS, EXPERIENCE & COMPETENCIES
- Post-secondary education attested by a diploma or secondary education attested by a diploma giving access to post-secondary education and relevant professional experience of at least 2 years.

A secretarial or office administration education is considered a strong advantage.
- In addition to the above, A minimum of 1-year relevant experience in an administrative or secretarial function.
- Experience in administrative support roles, with demonstrated ability to manage multiple priorities.
- Experience with preparing files and presentations for Director/Senior Management level.
- Experience in providing meeting support.
- Experience with mission preparation (i.e. flights, hotel bookings).
- Drafting skills in English as mandatory and French/Dutch/German as an asset.
- Experience in digital tools and technology, with the ability to adapt to new software and systems.
- Experience in the use of SharePoint/O365 would be an asset.
- Result focus: You strive to meet work expectations.
- Planning and organising: You display an organised and methodical approach.
- Quality focus: You deliver a consistent quality in work.
- Communication: You are able to foster two-way communication.
- Team work: You display a collaborative approach.
- Confidentiality and discretion
- Ability to work in a multinational and multicultural environment.
- Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

USEFUL INFORMATION
- Applications will be accepted from nationals of EUROCONTROL Member States only.
- Information on salary and benefits can be found on our Careers site
- EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.

JOB DETAIL

Reference number

NOC-MA-



  • Maastricht, Nederland A-Sist Voltijd

    **Vacancy**: Administrative Assistant with an affinity for Trade Finance Self-employed ZZP/Part-time **Location**: Hybrid (working from home options) **Working hours**: Flexible working hours **Education level**: HBO thinking level **Region**: Maastricht and surrounding areas Are you a driven administrative professional with a passion for trade...

  • HR Officer

    3 maanden geleden


    Maastricht, Nederland Milliken and Company Voltijd

    For our office in Maastricht, we are currently looking for a motivated part-time HR Officer to join our European Textile team. As a Part-Time HR Officer, you will provide crucial support to our Business HR Leader, helping to manage various administrative and operational tasks. This position offers a nice opportunity to gain hands-on experience in HR while...

  • HR Officer

    2 maanden geleden


    Maastricht, Nederland Milliken and Company Voltijd

    For our office in Maastricht, we are currently looking for a motivated part-time HR Officer to join our European Textile team. As a Part-Time HR Officer, you will provide crucial support to our Business HR Leader, helping to manage various administrative and operational tasks. This position offers a nice opportunity to gain hands-on experience in HR while...


  • Maastricht, Nederland Milliken and Company Voltijd

    For our European customer service office of our Polartec brand, located in Maastricht, we are looking for a customer service representative to join our team. As a Customer Service Representative you are responsible for the order processing for our international clients and give administrative and sales support to the customer service and sales team. You are...


  • Maastricht, Nederland Maastricht University Voltijd

    At the University College Maastricht (UCM) we are looking for a dedicated Office Assistant to join our team at the UCM Information Point. **Job description** Are you a versatile, customer-oriented professional with a talent for multitasking? We are looking for a dedicated Office Assistant to join our team at the UCM Information Point. In this role, you...

  • HR Generalist

    7 maanden geleden


    Maastricht, Nederland Sun Chemical Corporation Voltijd

    **ABOUT THE ORGANIZATION** Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable...

  • Admin

    1 week geleden


    Maastricht, Nederland MD7 International (Communications) Voltijd

    **CONDITIONS**: Contract type: Temporary, 1 year contract, full-time Location: Maastricht **Please note: expert level of spoken and written Dutch language skill required for this position.** **IN A NUTSHELL**: Are you looking for an exciting career opportunity within a fast-paced, international environment? Because we have big goals, and we want you to...

  • Backoffice Employee

    7 maanden geleden


    Maastricht, Nederland Ruben Scheers Voltijd

    We are looking for a full-time back office employee for a nice company in Harlingen. Your working days are from Monday to Friday and your working hours are between 8:00 AM and 5:00 PM daily **.** As a Back Office Employee you are the central point of contact for the team, partners and suppliers. You are involved in personnel administration, including...

  • Clinical Research Coordinator

    7 maanden geleden


    Maastricht, Nederland IQVIA Voltijd

    Are you looking for an opportunity to work with an industry-leading company? IQVIA is currently recruiting for a Clinical Research Coordinator to support a site in Heerlen. As a pivotal member of the site team, you will be involved with a variety of administrative tasks to support the clinical trial team and ensure the smooth running of the clinical trial,...

  • Incoming Students Officer

    3 weken geleden


    Maastricht, Nederland Maastricht University Voltijd

    This position is part of SBE’s international relations team, which is dedicated to supporting exchange programs and enhancing the institution’s global engagement. The team works collaboratively with administrative and academic departments to deliver seamless services and uphold institutional standards. Additionally, you will: - Maintain and update...

  • Marketing and Sales Assistant

    7 maanden geleden


    Maastricht, Nederland PathoFinder BV | PathoNostics BV Voltijd

    **PathoFinder and PathoNostics are expanding and looking for a**: **Marketing and Sales Assistant (F/M/D)** **Company profile** PathoFinder, founded in 2004, is a molecular diagnostics scale-up company based in Maastricht. The company develops and commercializes innovative molecular diagnostic tests for comprehensive detection of a wide variety of...

  • Board Secretary

    2 maanden geleden


    Maastricht, Nederland Maastricht University Voltijd

    The faculty of Psychology and Neuroscience (FPN) is looking to hire a pro-active and efficient faculty board secretary._ As board secretary, you support the Faculty Board members of FPN and will play a vital role in the administrative policy and decision-making process of the board. Your main tasks and responsibilities are: - You are aware of developments...


  • Maastricht, Nederland Maastricht University Voltijd

    **Job description** We are the Faculty of Science and Engineering (FSE) at Maastricht University: the youngest science faculty in the Netherlands. After years of explosive growth, we are now proudly a community of more than 3,700 students and 460 staff members, spread across four cities in Limburg. We are ambitious, committed to both our education and...

  • Cashier (6 Hours - Maastricht)

    4 maanden geleden


    Maastricht, Nederland Mango Voltijd

    Bij Mango inspireren en verenigen we ons door onze passie voor stijl en cultuur. We zijn aanwezig in meer dan 115 landen en onze online winkel is beschikbaar in meer dan 110 landen. Ons team bestaat uit 112 nationaliteiten, en 78% van onze werknemers zijn vrouwen. Wij zijn op zoek naar CASHIER (6 hours - Maastricht) **HOE ZIET JOU DAG IN MANGO...


  • Maastricht, Nederland Mercedes-Benz Customer Assistance Center Maastricht Voltijd

    Recruiter **Nina Berlinghoff** Company Information **Über Uns**: Wir sind das Mercedes-Benz Customer Assistance Center Maastricht. Jahrelange Erfahrung und unsere starke Ausrichtung auf Kundenzentriertheit haben uns die Expertise gegeben, globale Customer Contact Centers (CCC) weltweit zu steuern und zu entwickeln. Wir gehören zur Mercedes-Benz Global...


  • Maastricht, Nederland Maastricht University Voltijd

    FASoS is looking for a head of our Office of Student Affairs (OSA) who combines knowledge and passion for educational processes with experience in leading and developing teams of professionals. OSA is a dynamic environment with seven teams (26 people) of professionals with diverse tasks that form the basis of our educational processes. The teams are:...

  • Purchasing Officer

    7 maanden geleden


    Maastricht Aachen Airport, Nederland Flexibility Limburg Voltijd

    Whether you have experience as an Purchasing Officer or you just have graduated, it doesn't matter for this position! This company is highly committed to supporting your growth in this role through coaching and training. Curious about what the position entails? Keep reading, and if you have questions or want to apply, just give us a call! **What will you be...


  • Maastricht, Nederland Maastricht University Voltijd

    Assist management and staff members in diverse tasks, including tasks that are supportive to the head of department, education and research related activities; - Offer project support; - Handle purchases; - Develop and maintain overview of group finances in relevant systems; - Translate University regulations, policies and procedures into local practice; -...

  • Director, Unu-merit

    3 weken geleden


    Maastricht, Nederland United Nations University Voltijd

    **About UN University (UNU)**: The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations (UN). UNU’s mission is to contribute, through research and capacity building, to...


  • Maastricht Aachen Airport, Nederland Flash BV Voltijd

    **Are you a dynamic HR professional with a passion for international collaboration? Our international Group is looking for an HR Business Partner to play a key role in the development of our team and business strategies across the Netherlands, Poland, Romania, and the UK.** The HR Business Partner is the first point of contact for the managers for all HR...