Executive Support Professional

3 weken geleden

Amsterdam, Noord-Holland, Nederland Spencer Stuart Voltijd

Job Summary:

Spencer Stuart is seeking a highly skilled Executive Support Professional to provide exceptional administrative support to our consultants. The ideal candidate will have a strong background in executive administration, excellent communication and organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Coordinate travel arrangements, manage calendars, and make travel and accommodation arrangements as required.
• Prepare production work, including qualifications packages, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence, in accordance with the Firm's brand standards.
• Close out completed projects and organize all project materials in accordance with audit requirements.
• Work closely with colleagues and partners on projects, helping to coordinate efforts and schedules in an international working environment.
• Coordinate candidate interviews with clients, including making travel and accommodation arrangements as required.
• Ensure clients are properly billed in accordance with any special terms, monitor accounts receivables, review monthly client billing worksheets, and consultant corporate credit card statements for charges to be allocated to relevant projects.
• Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
• Provide additional office support, including reception/front desk/switchboard coverage, supporting multiple consultants, document proofreading and quality assurance, client meeting preparation, special office projects, social functions, and other tasks as identified.

Requirements:

• Minimum HBO education.
• Expert user of Office Applications (Word, Excel, PowerPoint, and Outlook).
• Experience coordinating complex logistics and projects with multiple stakeholders.
• 3+ years of project management or executive administrative assistant experience in a professional services environment is required.
• Excellent proofreading skills in Dutch and English are needed for the preparation of client- and candidate reports.
• Strong analytical, communication, organization, and writing skills are required.
• Experience working with a database is considered a significant asset.
• Ability to multitask and adapt to constantly changing priorities due to the fast-paced environment.
• Capable of processing large volumes of work, often under pressure, within structured systems and to tight deadlines.
• A team player with a 'can do' attitude to support colleagues and provide holiday cover for other EAs.

Personal Characteristics:

• Good sense of humor.
• Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision.
• Strong organization and prioritization abilities.
• Accessible and discrete, a natural confidant.
• Strong client orientation; inherent desire to deliver beyond the call of duty.
• Discretion and sensitivity in dealing with confidential communications and documentation.
• Endurance and the ability to stickhandle multiple conflicting priorities at once.
• Proactive; takes steps to prevent problems before they occur.

Critical Competencies:

As measured by year-end performance appraisal and ongoing client, consultant, and peer feedback.
Customer Mindset: The EA is the face of the firm and often the person most seen or heard by the client. Behaving professionally, politely, and positively when in discussion with the client.
Project Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.

Quality:

Demonstrate ethical, sound professional practices, and personal accountability. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm, and its systems.

Benefits and Working Hours:

• Full-time position. (40 hours per week)
• No 9:00 to 17:00 mentality. Working hours in consultation with your team.
• Location: Beethovenstraat 522, 1082 PR Amsterdam.
• Temporary contract.
• Salary: max EUR 4,000 - 4,500 month.
• Holiday allowance equal to 8% of the gross salary.
• In-house lunch if Covid permits.
• 26 days holiday per annum.
• EUR 42.50 contribution towards your personal health insurance.
• Life insurance for employees who work 30 or more hours per week for up to three times annual salary, and a long-term disability insurance which will provide 75% of salary after 26 weeks of qualifying absence.
• Bonus Scheme – dependent upon the profitability of the Firm and individual performance in excess of expected high standards and team contribution.
• Pension contribution of 7.5% of your annual income.

  • Executive Support Professional

    7 dagen geleden

    Amsterdam, Noord-Holland, Nederland PVH Voltijd

    Design Your Future at PVHPVH is the growth platform for iconic brands Calvin Klein and TOMMY HILFIGER. By driving brand strength and relevance, we are connecting our global brands to where the consumer is going today and in future generations. Guided by our values and enabled by our scale and global reach, we drive fashion forward for good, as one team with...

  • Facilities Manager and Executive Support Professional

    2 weken geleden

    Amsterdam, Noord-Holland, Nederland DEPT Voltijd

    Job PurposeAt DEPT, we're seeking a skilled Facilities Manager and Executive Support Professional to oversee facilities and hospitality operations in the Netherlands. This role involves managing a team and ensuring seamless support to the global executive team.Key Responsibilities:Manage the Hospitality Team Lead and their team, maintaining high standards...

  • Facilities and Executive Support Leader

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland DEPT Voltijd

    About the RoleAt DEPT, we are looking for a skilled professional to lead our facilities and executive support teams in the Netherlands. As the Head of Facilities and Executive Support, you will be responsible for managing the day-to-day operations of our hospitality and executive support teams, ensuring seamless coordination and effective problem-solving....

  • Executive Support Specialist

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland Just Eat Takeaway Voltijd

    About this role:As an Executive Assistant at Just Eat Takeaway, you will provide exceptional support to the Chief Human Resource Officer (CHRO) and their team of Directors. Your primary responsibility will be to maintain and coordinate the daily schedule for your stakeholders, including forward planning of workload, diary management, event planning, and...

  • Executive Support Specialist

    2 weken geleden

    Amsterdam, Noord-Holland, Nederland Just Eat Takeaway Voltijd

    About this role:We are looking for an experienced Executive Assistant who will provide exceptional support to the Chief Human Resource Officer and their team at Just Eat Takeaway. This role requires outstanding planning, administrative and coordination skills, as well as excellent communication and organization abilities.Main Responsibilities:Manage and...

  • Account Executive

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland Remote Voltijd

    OverviewRemote is seeking a highly motivated and experienced Account Executive to join our Sales Team in the DACH region. As an Account Executive, you will be responsible for driving net new business for Remote, a global HR platform.Key ResponsibilitiesCreate and manage a pipeline of high-velocity opportunitiesMeet and exceed sales quota based on role...

  • Highly Skilled Administrative Support Professional

    2 weken geleden

    Amsterdam, Noord-Holland, Nederland Just Eat Takeaway Voltijd

    About the Role:We are seeking an experienced Executive Assistant to provide exceptional administrative support to our Chief Human Resource Officer (CHRO) and their team of Directors at Just Eat Takeaway.The ideal candidate will be a faultlessly organised expert communicator, responsible for maintaining and coordinating the daily schedule for stakeholders,...

  • Administrative Support Professional

    1 dag geleden

    Amsterdam, Noord-Holland, Nederland Page Personnel Voltijd

    About UsPage Personnel is a leading recruitment agency with a strong presence in the market.Job OverviewWe are seeking an experienced Executive Secretary to join our team. The successful candidate will be responsible for providing high-level administrative support to our clients, ensuring seamless day-to-day operations.About the RoleWorking closely with our...

  • Head of Facilities and Executive Support

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland DEPT Voltijd

    Job PurposeWe are seeking a Head of Facilities and Executive Support to join our team at DEPT. As a key member of our organization, you will be responsible for managing the facilities and hospitality teams, as well as providing executive support to our global team. This role requires a strong background in team management, budget oversight, and...

  • Global Executive Coordinator

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland PlayStation Voltijd

    About the RolePlayStation is seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our Senior Leadership Team. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and providing logistical support for leadership meetings and events.Key...

  • Head of Facilities and Executive Support

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland DEPT Voltijd

    Job PurposeWe are seeking a skilled Head of Facilities and Executive Support to join our team at DEPT. As a key member of our organization, you will be responsible for managing the facilities and hospitality teams, as well as providing executive support to our global team.Key ResponsibilitiesManage the Hospitality Team Lead and their team, ensuring a high...

  • Global Executive Support Specialist

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland PlayStation Voltijd

    About the RolePlayStation is seeking a highly skilled Executive Assistant to provide comprehensive support to our senior leadership team. As a key member of our global operations team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring seamless communication across multiple time zones.Key...

  • C-Level Executive Assistant

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland Rituals Voltijd

    We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to our Board member. As a trusted sparring partner, you will be responsible for coordinating key projects and events, managing the executive's daily schedule, and preparing them for meetings and presentations.Key...

  • Executive Compensation Consultant

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland WTW Voltijd

    Executive Compensation Consultant**Job Summary**We are seeking a highly skilled Executive Compensation Consultant to join our team at WTW. As a key member of our Executive Compensation and Board Advisory practice, you will play a critical role in designing and implementing executive compensation plans for our clients.**Key Responsibilities**- Develop and...

  • Executive Assistant

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland Stichting Rainforest Alliance Voltijd

    Job Title: Executive AssistantPosition Summary:The Executive Assistant will provide high-level administrative support to the Chief Product Officer, ensuring seamless execution of their responsibilities. This includes general administrative tasks, driving engagement within the department, and strategically managing the Chief Product Officer's time by...

  • Executive Groepsreserveringen

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland Leonardo Hotels Support Office Voltijd

    Krijg jij er energie van om groepsverblijven van A tot Z te organiseren en plannen? Ben je goed met computersystemen en op zoek naar een administratieve functie in event management? Solliciteer direct voor de functie van Executive Groepsreserveringen bij Leonardo Hotels!WAT GA JE DOEN?Als Executive Groepsreserveringen ben jij verantwoordelijk voor groepen...

  • Senior Executive Support Specialist

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland Amazon Web Services EMEA SARL, Dutch Branch Voltijd

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our GTM Directors in EMEA. This is a unique opportunity to drive improvements and processes for a fast-growing team while providing high-impact administrative support to our business leaders.The ideal candidate will be an experienced professional with a strong track...

  • Senior Executive Administrative Support Specialist

    2 weken geleden

    Amsterdam, Noord-Holland, Nederland Amazon Web Services EMEA SARL, Dutch Branch Voltijd

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to two GTM Directors in EMEA. As an Executive Assistant, you will be responsible for managing complex calendars, scheduling requirements, and tracking key deliverables. You will also coordinate domestic and international travel, expenses, and...

  • Executive Assistant

    4 weken geleden

    Amsterdam, Noord-Holland, Nederland Signify Voltijd

    Job Title: Executive AssistantAbout the Role:We are seeking a highly skilled and organized Executive Assistant to support the CEO and Head of Finance of our Consumer Business. As a key member of our team, you will be responsible for providing administrative support, coordinating international projects, and building trusted relationships with internal and...

  • IT Support Specialist

    3 weken geleden

    Amsterdam, Noord-Holland, Nederland Bose Professional Voltijd

    About the Role:Bose Professional is a leader in the professional audio industry, specializing in cutting-edge audio solutions. We are seeking an IT Support Specialist to provide local and remote support to users worldwide.Key Responsibilities:• Provide on-site and remote support for end-user devices and applications.• Troubleshoot and resolve hardware...