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Office Coordinator

2 maanden geleden

Rijswijk, Zuid-Holland, Nederland emerson Voltijd

**Job Summary**

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Emerson. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office, providing administrative support to our staff, and serving as a point of contact for visitors and employees.

**Key Responsibilities**

  • Manage the main switchboard, including updating the calling list.
  • Handle mail, packages, and administrative tasks such as hotel and taxi reservations.
  • Be responsible for the Coffee Corner and ensure office supplies, flowers, and other orders are fulfilled.
  • Coordinate guest and employee badges, as well as parking lot access.
  • Plan and coordinate meetings, including scheduling meeting rooms, handling logistics, and assisting with internal and international meetings.
  • Handle pool cars and rental car orders in collaboration with procurement.
  • Handle visa-related matters, including requests, invitation letters, and guarantee letters.
  • Collaborate with the Office Manager on personnel events and other office-related tasks.
  • Post content on the company intranet and lead office-related communications, including mailbox administration.
  • Work closely with different departments on tasks like meeting arrangements, security, and gift distribution.

**Requirements**

  • Verbal and written communication skills proficient in Dutch and English.
  • Secretary degree (MBO-4 level) or equivalent level in a related field.
  • Computer Literate with MS Office (Word, Outlook, and Teams).

**Preferred Qualifications**

  • Verbal and written communication skills proficient in French.
  • Proven experience in a customer-facing job, office assistant, or equivalent position.

**What We Offer**

We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development, we strive to build a workplace that is encouraging and exciting.

Depending on location, our flexible work-from-home policy allows you to make the best of your time, by combining quiet home office days with collaborative experiences in the office, so that you can personalize your work-life mix.

Moreover, our global volunteer employee resource groups will empower you to connect with peers that share the same interest, promote diversity and inclusion, and positively contribute to communities around us.