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Administrative Assistant

2 maanden geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Job Title: Secretary/Administrative Assistant

Serco is seeking a highly skilled Secretary/Administrative Assistant to join our team at the European Space Agency's European Space Research and Technology Centre (ESTEC) in the Netherlands.

Job Summary:

We are looking for a detail-oriented and organized individual to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day tasks, coordinating travel arrangements, and maintaining accurate records.

Key Responsibilities:
  • Provide administrative support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
  • Analyze and manage incoming correspondence and documentation, ensuring timely distribution of outgoing correspondence and documentation.
  • Provide logistic support to the Unit, including arrivals and departures of personnel, ordering office supplies, and maintaining stationery.
  • Book rooms and resources for meetings and events.
  • Manage documentation, distribution, and registration of mail and documents.
  • Organize agendas and meetings, maintaining accurate records and minutes.
  • Maintain documents libraries, including change logs, distribution lists, and issue information notes.
  • Participate in the organization of events, such as workshops and conferences.
  • Contribute to the preparation and publication of internal and external documents, including editing and proofreading.
  • Collect and extract data from various corporate applications and internal sources, ensuring data consistency and coherence.
Requirements:
  • Vocational degree or equivalent.
  • At least 2 years of relevant work experience.
  • Highly proficient in modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Knowledge of SAP and Prisma can be an asset.
  • Excellent interpersonal skills, high degree of organizational and communication abilities, and comfortable working in a diverse and multinational team environment.
  • Proficiency in English, both written and spoken, is the official requirement for this position.
  • Knowledge of French language is considered an asset.
  • Dutch language is not required but can be considered an asset.
  • Candidates must be eligible to work in the EU.
What We Offer:
  • Flexible working policy (hybrid working).
  • Comprehensive and competitive benefits plan.
  • A range of wellness activities and employee assistance programs.
  • Casual dress code.

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe. We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development.