Senior Oversight Assistant
4 weken geleden
Job Summary
The Office of Internal Oversight (OIO) is in search of a well-qualified and experienced Senior Oversight Assistant to join the team. The main objectives of this position are: provision of secretarial and administrative support to the Director, Office of Internal Oversight, management of the secretariat of the Office of Internal Oversight, supporting administrative, fieldwork research, and analytics tasks related to Internal Audits, advisory projects and Internal Investigations and acting as the main Procurement, Gender, Diversity, Inclusion and Data Privacy focal point of the Office of Internal Oversight, among others.
Main Responsibilities
Under the supervision of the Director, Internal Oversight, the incumbent performs the following duties;
Processing & Prioritising of Communications, Drafting Documents and Presentations
Send, receive, log and review all incoming and outgoing correspondence Research and attach necessary background information; maintain a follow-up system on documentation under Director’s signature, and main documents issued from the OIO Copy information to the relevant parties both internal and external; prepare documents for filing and maintain systems record following policies and knowledge management concepts Highlight matters of particular importance or urgency for the Director promptly Prioritise correspondence and draft replies for the Director's signature, or own Draft presentations and documents on various issues, including highly sensitive or confidential matters Collect relevant data, format and prepare complex annual reports to Members States Prepare OIO internal and outgoing correspondence according to established procedures Maintain all files in coordination with the professional staff of the OIO, keeping updated contact data lists for delegates and business contacts As Document Control Officer for the office, receives logs and is responsible for files of classified documents, ensuring strict adherence to the policy on classified documents and information classification.To view the complete job outline, please click here.
Qualifications and Experience
Education
Essential:
High School Diploma or equivalent Diploma of higher secondary education.
Desirable:
Additional training in Auditing, Business Administration, IT.
Knowledge and Experience
Essential:
At least 4 years of progressively responsible and related experience in providing administrative support to a variety of teams at the same time (including but not exclusively finance, administration, auditing or similar). Have shown flexibility to work simultaneously in a variety of tasks related to organization and communication.
Desirable:
Previous secretarial/administrative experience within an international organisation would be a strong asset.
Skills and Competencies
Self-motivated with strong time management skills; Flexible, determined, and persistent; Excellent communication skills, both written and verbal; Strong analytical and problem-solving skills. Proficient in MS Office tools, including Word, PowerPoint, Excel, MS Teams, and Outlook. Tact, accuracy, discretion, and respect for confidentiality; Team-oriented with a collaborative approach; Ability to work in a multicultural environment independently; Other Skills: Interest in gender, diversity and inclusion matters.
Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
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