Facilities and Building Coordinator

4 weken geleden

Leiden, Nederland Cameron Clarke Associates Voltijd

Facilities and Building Coordinator | Leiden, Netherlands | Full Time | €34,000 to  €36,000 per annum.

IREP (International Real Estate Partners) aims to be a world-leading facilities & asset management company. We are continually expanding & working in some very challenging markets around the world.

We promote a culture that improves the health & safety of all involved, as well as the protection of the environments in which we operate.

IREP prides itself on being an inclusive & diverse company that supports and respects its staff.

Are you the right person for the job?

  • Minimum secondary education level
  • very good command of English
  • Computer literacy and knowledge of office equipment operation
  • Good manners
  • Communicativeness (ability to enter into interpersonal relationships)
  • Customer-oriented approach
  • Flexibility, availability
  • Permanent readiness to adjust to new situations.

What will your role look like?

  • Answering incoming and outgoing phone calls, complying with the policy concerning the phone exchange and answering calls
  • Provide efficient and professional telephone answering service and reception cover at all times, passing, and providing basic information (who? where? what? when?)
  • Order taxis if necessary.
  • Record all deliveries on a spreadsheet and deliver to the appropriate person.
  • Distribute incoming faxes, including to Field Based personnel.
  • Replace cartridges, refill paper trays.
  • Order all supplies for Ricoh machines.
  • Raise tickets for problems on the machines and follow up.
  • Performing other administrative and minor secretary's works, including, for instance: preparation of letters, sending and copying faxes
  • Work with franking machine companies and courier companies to ensure that the shipments are dispatched on time.
  • Responsible for receiving and dispatching mail to each department
  • Handling couriers
  • Open requests for building related maintenance issues (heating/air con, plumbing, lighting, doors, etc…) and follow up until complete.
  • Act as a key contact for all supplies orders and ensure stocks are maintained to an adequate level without over ordering and keeping costs to a minimum.
  • Follow the new hire process - Issue of Assets and update records. Ordering new equipment with the approved vendor adhering to the procurement policy.
  • Follow the Exit process - Receive the items from leavers (Mobile, Screen, printer), check if all equipment is in good condition to be re-used and store it.
  • Receive and send invoices to Finance for PO or Non-PO invoices with proper gl coding.
  • financial docs processing like scanning invoices, sending them to appropriate employees, etc.,
  • Ensure that all payments are made on time.
  • Be the key input requisitioner for all standard purchase requisitions that need to be put on the ePro system, make the receipt.
  • Create and delete entry badges for new employees and those who depart. Keep files up to date.
  • Help Facilities Managers with ad-hoc tasks.
  • Supporting other departments when needed

What can you expect in return?

What’s next? It’s easy Click “APPLY” now We can’t wait to hear from you

Your data will be handled in line with GDPR.

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