Office Administrator

2 maanden geleden

Amsterdam Centrum, Nederland Quantbox NL B.V. Voltijd

**Job Title: Office Administrator**

**Location: Netherlands**

**Company: Quantbox NL**, an early-stage trading firm that specializes in automated options market-making

**About Us**:QBNL is an innovative trading startup based in the Netherlands. We are at an early stage of growth and are seeking a versatile and dedicated Office Administrator to support our dynamic team. This role is critical to ensuring the smooth operation of our business functions.

**Key Responsibilities**:
**Administrative Support**:

- Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
- Organize and maintain office files, both electronic and physical.
- Assist in the preparation of reports, presentations, and other documentation as needed.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Provide support for various projects and initiatives as required.

**Finance Support**:

- Assist with basic bookkeeping tasks, including accounts payable and receivable, invoicing, and expense tracking.
- Prepare and maintain financial records and reports.
- Support the finance team in budget preparation and monitoring.
- Reconcile bank statements and manage petty cash.
- Assist with payroll processing and ensure timely payment of employees.

**Secretarial Duties**:

- Serve as the first point of contact for recruitment partners, stock exchanges etc: managing inquiries and directing them appropriately.
- Handle confidential information with discretion and maintain the highest level of confidentiality.
- Arrange travel and accommodations for staff and visitors.
- Support the preparation and distribution of meeting agendas and minutes.
- Manage office supplies and inventory.

**Qualifications**:

- Proven experience in an administrative, finance, or secretarial role, preferably within a startup or trading environment.
- Excellent organizational and multitasking skills.
- Strong attention to detail and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software.
- Ability to handle sensitive information with discretion.
- Strong communication and interpersonal skills.
- Fluent in English; proficiency in Dutch is a plus.
- Bachelor's degree in Business Administration, Finance, or a related field is preferred but not required.

**What We Offer**:

- A dynamic and supportive work environment in an exciting early-stage startup.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.
- Flexible working hours and the possibility of remote work.
- The chance to be part of a company that is shaping the future of the trading industry.

Pay: €3.000,00 - €3.600,00 per month

Ability to commute/relocate:

- 1016 XK Amsterdam Centrum: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (required)

**Experience**:

- office management / HR / secretarial / accounts: 1 year (required)

**Language**:

- English (required)
- Dutch (required)

Work Location: Hybrid remote in 1016 XK Amsterdam Centrum

Expected Start Date: 16/09/2024

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