Administrative Assistant

3 maanden geleden

Utrecht, Nederland ASE NL Service Center B.V. Voltijd

**Administrative Assistant / Office Manager**

Locatie - Nederland / Utrecht

Verantwoordelijkheden:

- Het kantoor ten allen tijde georganiseerd en netjes houden.
- Professionele omgang en communicatie met alle kantoor relaties (waar mogelijk ook voor kantoor Maastricht): het management van het kantoorgebouw/de huisbaas, het schoonmaakbedrijf (indien van toepassing), leveranciers (zoals leveranciers van kantoordiensten, materiaal en benodigdheden (internet, nutsbedrijven etc.), etc.
- Toezicht houden en beheren van de voorraad van verbruiksartikelen en bestellingen plaatsen om voldoende voorraad aan te houden (eten & drinken, kantoorbenodigdheden, etc.) (waar mogelijk ook voor kantoor Maastricht).
- Er op toezien dat Health & Safety regels op kantoor ten allen tijde worden nageleefd.
- Telefoon beantwoorden, bezoekers verwelkomen en andere gastvrouw/gastheer taken uitvoeren.
- Assisteren bij de voorbereiding en organisatie van vergaderingen (inclusief het boeken en voorbereiden van vergaderzalen met bijbehorende functionerende IT-apparatuur, het regelen van versnaperingen, etc.) in samenwerking met de organisatoren van de vergaderingen. Na de vergaderingen de vergaderruimte weer in perfecte staat terugbrengen.
- Assisteren bij de voorbereiding en organisatie van team-uitjes.
- Notuleren van (interne) vergaderingen wanneer het management dit verzoekt.
- Nauw samenwerken met HR om het teamgevoel op kantoor te versterken en het werken op kantoor te stimuleren. Verjaardagen en andere gelegenheden van collega's vieren (cadeaus regelen) en samenkomsten op kantoor organiseren.
- Nauw samenwerken met HR om ervoor te zorgen dat nieuwe collega’s een professioneel en warm welkom krijgen tijdens hun eerste werkdagen. Ervoor zorgen dat de volledige inwerkperiode van nieuwe collega’s goed georganiseerd is.
- IT assisteren bij het bijhouden van de voorraad (nieuwe en reserve) laptops en andere apparatuur; laptops en andere apparatuur klaarzetten voor nieuwe collega’s in samenwerking met IT en HR.
- De bedrijfsmiddelen inventaris beheren. Bijhouden van gegevens over de bedrijfsmiddelen van werknemers; bijwerken van relevante gegevens in HR-systeem.
- Samenwerken met IT en HR bij het off-boardingsproces van werknemers en ervoor zorgen dat alle bedrijfsmiddelen van de werknemer worden ingeleverd voordat een werknemer het bedrijf verlaat. De apparatuur opslaan en administratief verwerken.
- Marketing ondersteunen met allerhande marketing activiteiten, waaronder bijvoorbeeld: het organiseren van evenementen, marketing campagnes, bewonersbijeenkomsten, etc.
- Op verzoek assisteren bij het reserveren van vervoer, hotels, etc. voor hogere leidinggevenden.
- Collega’s ondersteunen bij administratieve taken.

Vereisten:

- Uitstekende interpersoonlijke vaardigheden en een professionele houding.
- Sterke organisatorische en administratieve vaardigheden.
- Uitstekende kennis van Microsoft Office.
- Creativiteit en het vermogen om verbeteringen voor te stellen.
- Vloeiend in de Engelse taal (zowel mondeling als schriftelijk).
- Oog voor detail.
- Goede samenwerking en proactieve mentaliteit.
- Initiatief nemend, zelfstandig, met een hands-on werkstijl.
- Betrouwbaar en discreet.

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