Administrative Assistant

4 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Voltijd
Job Title: Secretary/Administrative Assistant

Serco is a leading Space Services Provider with thousands of skilled resources that have supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including ESA, EUSPA, and NASA.

Main Responsibilities:
  • Scheduling and Coordination: Organize the schedule of the Head of the Estates and Facilities Management Division, arrange appointments, meetings, visits, and missions.
  • Documentation and Communication: Edit documents, memos, and presentations, and draft memos, letters, intranet communications, and emails.
  • Meeting Support: Take minutes of meetings and track the progress of actions.
  • Reporting and Data Management: Collect input from the 3 sections of the division and prepare reports.
  • Correspondence and Administration: Compose and type correspondence, documents, and spreadsheets using office automation tools.
  • Mission Coordination: Arrange missions for division staff.
  • Leave Management: Manage leave data (vacation, sick leave, etc.) for divisional staff and enter details in the SAP system, as well as record the leave of contractor staff.
  • Filing and Organization: Maintain a filing system in support of the various activities of the Estates and Facilities Management Division.
  • Coordination and Follow-up: Coordinate and follow up on deadlines in liaison with the Department's secretary.
  • Event Support: Support the organization of divisional meetings and events.
  • Stationery and Invoice Control: Manage stationary orders and related invoice control.
Profile:
  • Education and Experience: Secondary education with proven skills in administrative and/or secretarial activities.
  • Vocational Education: Ideally, the candidate should have completed vocational education in the secretarial domain.
  • Technical Skills: Highly proficient in the use of Microsoft Office software.
  • ESA IT Tools: Proficiency in ESA IT tools is an asset.
  • SAP Tools: Knowledge of SAP tools can be considered an asset.
  • Language Skills: Proficiency in the English language, both written and spoken, is the official requirement for this position.
  • Additional Languages: Knowledge of the French language is considered an asset, and while Dutch is not required, it can also be considered an asset.
  • Eligibility: Candidates must be eligible to work in the EU.
On Offer:
  • Flexible Working Policy: Flexible working policy (hybrid working)
  • Comprehensive Benefits: Comprehensive and competitive benefits plan
  • Wellness Programs: A range of wellness activities and employee assistance programs
  • Casual Dress Code: Casual dress code

Serco offers relocation support for all EU passport holders who are planning to relocate to the Netherlands and work for Serco B.V.

At Serco, we value diversity, equity, and inclusion, and we strive to create a culture where every voice is heard and every employee feels valued.

  • Administrative Assistant

    3 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    **Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to support our team at HE Space.**About the Role:**This is an exciting opportunity for a motivated individual to join our team as an Administrative Assistant, providing administrative support to our organisation. You will be responsible for managing day-to-day...

  • Administrative Assistant

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Assistant at HE Space, you will be responsible for providing high-level administrative support to our department. Your primary duties will include organizing agendas and meetings, taking minutes, and following up on actions. You will also be responsible for solving unforeseen events and situations, monitoring and...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide day-to-day support to team...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. As a key member of our Budget and control division, you will provide day-to-day support to Unit personnel, analyzing incoming correspondence and documentation, and managing...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to the Thermal Division, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Thermal...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantDivisional Support RoleAs an Administrative Assistant, you will be part of the Thermal Division team, providing essential support to the team's operations.Key ResponsibilitiesAdministrative support for the organization of technical events, including workshops and conferences.Day-to-day support to Unit personnel regarding...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob Summary:We are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the European Space Agency in Noordwijk. The successful candidate will be responsible for providing administrative support to the Head of the Estates and Facilities Management Division.Key Responsibilities:Organizing the schedule of the Head of the Estates and...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to Unit personnel, ensuring the smooth operation of our office.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel arrangements,...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantJob Summary:We are seeking a highly skilled and organized Admin Assistant to join our team at HE Space. The successful candidate will provide administrative support to our Unit personnel, ensuring the smooth operation of our business.Key Responsibilities:Provide day-to-day support to Unit personnel regarding business travel...

  • Administrative Support Specialist

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    We are seeking a highly skilled and organized Administrative Assistant to join our team at the European Space Agency in Noordwijk. The successful candidate will be responsible for providing administrative support to the Head of the Estates and Facilities Management Division.Key Responsibilities:Organizing the schedule of the Head of the Estates and...

  • Administrative Support Officer

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Admin AssistantHE Space is seeking an experienced Admin Assistant to join our team. As an Admin Assistant, you will be responsible for providing administrative support to our Unit personnel. This includes:Key Responsibilities:Providing day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination...

  • Administrative Professional with Excellent Support Skills

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Description for Administrative AssistantOverviewWe are seeking an experienced and skilled Administrative Assistant to join our team at HE Space. The successful candidate will provide high-quality administrative support to our organisational entities and projects.About the RoleThis is a challenging and rewarding opportunity for an individual who is highly...

  • Administrative Coordinator

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Job SummaryWe are seeking an experienced Secretarial/Administrative Assistant to join our team at Serco, a leading Space Services Provider. This is a fantastic opportunity to work on a customer site at the European Space Agency (ESA-ESTEC) in the Netherlands.Main ResponsibilitiesOrganize the Head of the Estates and Facilities Management Division's schedule,...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Europe Voltijd

    Job Title: Secretary/Administrative AssistantJob IntroductionSerco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite...

  • Dedicated Administrative Support Specialist

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    Job SummaryWe are seeking a highly organized and efficient Administrative Support Specialist to join our team at the European Space Agency in Noordwijk (ESTEC). This is an exciting opportunity for someone passionate about the Space industry to work in an international environment.This role will be responsible for providing administrative support to the Head...

  • Business Operations Assistant

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Business Operations AssistantJob Summary:We are seeking a highly skilled Business Operations Assistant to join our team at HE Space. As a key member of our Business Control department, you will be responsible for supporting the planning, execution, and follow-up of activities and resources within the Business Unit.Key Responsibilities:Support the...

  • Medical Assistant

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Operations Voltijd

    Job SummaryHE Space Operations is seeking a highly skilled Medical Assistant to join our team at ESTEC in Noordwijk, The Netherlands. As a Medical Assistant, you will play a vital role in supporting the overall health and wellbeing of our employees.Key Responsibilities- Provide administrative support for the maintenance of employee health documentation and...