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Administrative Support Specialist

2 maanden geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Title: Secretary/Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented Secretary/Administrative Assistant to provide administrative support to our team at HE Space. The successful candidate will be responsible for providing exceptional support to our team members, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities

  • Provide day-to-day administrative support to team members, including business travel arrangements, leave management, and coordination of training.
  • Manage incoming correspondence and documentation, and distribute outgoing correspondence and documentation as required.
  • Provide logistic support to the team, including ordering office supplies and maintaining stationery.
  • Book rooms and resources for meetings and events, and administer shipment of goods and express mail.
  • Maintain documents libraries, including change logs, distribution lists, and issue information notes.
  • Participate in the organization of events, such as workshops and conferences.

Additional Responsibilities

  • Support the Project Review Process.
  • Support visitor service, including access control, visa applications, and distribution of information material.
  • Administer ESA site, including updating site schedules and distributing telephone lists.
  • Participate in the preparation and publication of internal and external documents.
  • Collect and extract data from various Corporate applications and internal sources.

Requirements

  • Fluency in English is mandatory; knowledge of another European language is an advantage.
  • For site-specific functions, fluent knowledge of the local national language is also required.
  • Highly proficient with modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.