Office Coordinator HQ
2 weken geleden
Job Title: Office Coordinator HQ
Job Summary:
We are seeking a dynamic and proactive Office Coordinator to be the first point of contact for our visitors at the EMEA HQ in Amsterdam. As the face of Brooks, you will be responsible for various supporting and administrative tasks, including incoming phone calls, office supplies management, and mail handling.
Key Responsibilities:
- You will be the first point of contact for our visitors and ensure that the right contact person is informed.
- You will answer incoming phone calls and handle correspondence.
- You will maintain the reception, lobby, mailrooms, meeting rooms, showroom, kitchen, and storage areas in an organized and representative manner.
- You will process incoming and outgoing mail.
- You will coordinate business travel for EMEA HQ and Benelux employees.
- You will organize and participate in office events and activities for EMEA HQ employees.
- You will maintain the inventory of office and kitchen supplies.
- You will handle administrative tasks related to lease cars for the Netherlands and Belgium and serve as a point of contact for Brooks Office Coordinators at EMEA offices.
- You will perform the initial onboarding for new employees and ensure a smooth offboarding process for departing employees.
- You will maintain contact with suppliers such as cleaning services, property management, parking, security, and others.
- You will coordinate all aspects related to office safety and ensure that all safety equipment and certifications are up-to-date.
- You will support the EMEA HQ team in preparing meetings, including setting up the space, organizing catering, cleaning up, and managing bookings.
- You will perform ad-hoc administrative tasks and projects as needed.
Requirements:
- Prior experience in a similar role, preferably in a hospitality or facility management setting.
- Excellent communication skills in Dutch and English.
- Ability to work independently and as part of a team.
- Flexibility and adaptability in a fast-paced environment.
- Basic computer skills, including Microsoft Office and Google Suite.
- A passion for running and an active lifestyle.
About Brooks:
Brooks is a global leader in the running industry, dedicated to inspiring people to run and be active. We believe in a culture of innovation, creativity, and community. Our values are Runner First, Word is Bond, Champion Heart, There's no 'I' in Run, and Keep Moving. If you're passionate about running and want to be part of a dynamic team, we encourage you to apply.
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