Office Coordinator HQ
3 weken geleden
Job Title: Office Coordinator HQ
We are seeking a cheerful and proactive Office Coordinator to be the first point of contact for our visitors at the EMEA HQ in Amsterdam. As the face of Brooks, you will be responsible for various supporting and administrative tasks, including incoming phone calls, managing office supplies, and handling mail.
Key Responsibilities:
- You will be the first point of contact for visitors and ensure that the right person is informed.
- You will answer incoming phone calls and respond to emails.
- You will maintain the reception, lobby, mailrooms, meeting rooms, showroom, kitchen, and storage areas in an organized and representative manner.
- You will process incoming and outgoing mail.
- You will coordinate business travel for EMEA HQ and Benelux employees.
- You will organize and participate in office events and activities for EMEA HQ employees.
- You will maintain the inventory of office and kitchen supplies.
- You will handle administrative tasks related to lease cars for the Netherlands and Belgium and serve as a point of contact for Brooks Office Coordinators at EMEA offices.
- You will assist with the onboarding of new employees and ensure a smooth offboarding process for departing employees.
- You will maintain contact with suppliers such as cleaning services, property management, parking, security, and others.
- You will coordinate all aspects related to office safety and ensure that all safety equipment and certifications are up-to-date.
- You will support the EMEA HQ team in preparing meetings, including setting up the space, organizing catering, cleaning up, and managing bookings.
- You will perform ad-hoc administrative tasks and projects as needed.
Requirements:
- Prior experience in a similar role, such as receptionist, administrative assistant, or customer service representative.
- Excellent communication skills in Dutch and English.
- Ability to prioritize tasks and manage multiple responsibilities.
- Attention to detail and ability to maintain a high level of organization.
- Basic computer skills, including Microsoft Office and Google Suite.
- Passion for running and an active lifestyle.
About Brooks:
Brooks is a team of passionate people united by a desire to do meaningful work, lead healthy lives, and make a difference. We share a focused mission: to inspire everyone to run and be active. That's it. No distractions—it's all about the run. Through science, creativity, service, authenticity, and connection, we obsess over delivering the best running gear on the planet. We do it our way, with our unique spirit, with a goal of being more relevant to runners than any other brand, day after day and mile after mile. We are determined to innovate, challenging ourselves to lead thought at every turn. Inside these walls and on the roads, tracks, and trails, we live and breathe Run Happy, celebrating the positive impact running has on our lives and others. We inject it into all we do because it makes everything better, smarter, more fun, and more memorable. Our company culture defines us, bonds us together, and creates the conditions for success. It is lived daily as a behavioral expression of our collective set of brand values: Runner First, Word is Bond, Champion Heart, There's no 'I' in Run, and Keep Moving. If you're on our team, it means you're part of creating something extraordinary. You're part of Brooks.
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