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Accounts Payable Specialist

2 maanden geleden

Amsterdam, Noord-Holland, Nederland Creative Fabrica Voltijd

Accounts Payable Overview


The Accounts Payable Administrator will be responsible for managing various financial transactions, ensuring timely payments, and maintaining accurate records.



Key Responsibilities


  • Invoice Processing
  • Manage accounts payable mailbox, process, and archive incoming invoices accurately and timely.
  • Code invoices with the appropriate general ledger account.
  • Follow up on unmatched and/or unapproved invoices.
  • Assign and record invoices and credit card transactions to the correct authorization routing.
  • Resolve problems related to accounts payable issues.
  • Collaborate with other departments to ensure smooth workflow and improve processes.


Bank and Payment Processing


  • Transaction Processing
  • Process bank and credit card transactions in NetSuite, matching payments and invoices.
  • Monitor AP-aging reports to ensure timely payments and resolution of outstanding balances.


Payment Operations


  • Payment Preparation
  • Create weekly payment proposals.
  • Prepare and process electronic SEPA transfers and PayPal payments.
  • Issue and post checks for accounts payable.
  • Maintain vendor payment schedules and ensure timely payments.


Vendor Management


  • Vendor Communication
  • Communicate with vendors to resolve discrepancies and answer inquiries.
  • Maintain accurate vendor records and update information as needed.
  • Handle vendor relations and ensure compliance with payment terms.


Reconciliation and Reporting


  • Financial Reconciliation
  • Reconcile bank accounts and accounts payable transactions.
  • Verify and correct discrepancies between vendor statements and company records.
  • Reconcile monthly statements and related transactions.
  • Prepare and distribute accounts payable reports.
  • Maintain organized and up-to-date records of all accounts payable transactions.


Expense Reports and Compliance


  • Expense Report Processing
  • Process and verify employee expense reports.
  • Ensure compliance with company policies and procedures for employee reimbursements.


Reporting and Compliance


  • Financial Reporting
  • Assist with month-end and year-end closing procedures and reporting.
  • Assist in audits by providing necessary documentation and explanations.


Your Profile


We are seeking a detail-oriented and organized professional with 2+ years of experience in a similar role. In-depth understanding of bookkeeping and accounts payable principles is required. Proficiency in working with ERP systems, such as NetSuite, and advanced knowledge of Microsoft Excel are also essential. Familiarity with VAT regulations and processes is a plus.



Requirements



  • A detail-oriented, organized, and structured way of working.
  • The ability to communicate consistently, clearly, helpfully, professionally, and politely with employees, vendors, and customers.
  • A good command of the English language.
  • The ability to work independently as well as part of a team.
  • Proficiency in reading and comprehending Dutch.


Nice to Have



  • Experience working for an international B2C company.
  • Modern Business Administration degree or an alternative.

We Offer



  • Competitive Compensation
  • Top-notch tools and gear, including a top-of-the-line laptop, the latest collaboration tools, and stylish accessories.
  • A beautiful office in the center, with delicious lunches cooked by our chefs and access to our own CF library.
  • A great team, where we work hard and have fun together, with regular events and company trips.