Office Support Agent

4 weken geleden

Den Haag, Zuid-Holland, Nederland Europol Voltijd

Job Title: Office Support Agent

Europol is seeking a highly skilled and organized Office Support Agent to join our team. The successful candidate will provide general secretarial and office support tasks across the organization.

Key Responsibilities:

  • Perform general secretarial and office support tasks;
  • Keep track of pending files and monitor outstanding tasks, deadlines, and requests;
  • Assist with the preparation of meetings and follow-up, including preparation of documents, archiving files, and taking minutes related to the area of work;
  • Manage common mailboxes, handle incoming and outgoing internal and external mail, and handle telephone calls;
  • Assist in drafting memos and other correspondence, register correspondence in the electronic document management system, and archive documents;
  • Keep the diary of the Unit/Department up to date and schedule various internal and external meetings;
  • Perform any other duties in the area of competence as assigned by line management.

Requirements:

  • Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Produce appropriate character references as to his or her suitability for the performance of the duties;
  • Be physically fit to perform the duties pertaining to the position;
  • Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.

Selection Criteria:

  • Recent secretarial and/or practical office support experience;
  • Recent experience in drafting secretarial correspondence in English;
  • Diary management experience;
  • Experience using office support software (spreadsheets, email, word processing, presentations);
  • Experience organizing meetings.

Desirable:

  • Experience working in an international environment;
  • Experience preparing and organizing business travel;
  • Experience working with document management systems.

Language: English

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