Huidige banen gerelateerd aan Administrative Support Specialist - NoordwijkBinnen, Zuid-Holland - HE Space
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Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd{"h1": "Job Title: Secretary/Administrative Assistant", "p": "We are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organizational entities and projects, ensuring seamless day-to-day operations.", "ul": ["Provide administrative support...
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Administrative Support Specialist
2 maanden geleden
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HE Space.
Key Responsibilities- Provide day-to-day support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
- Manage incoming correspondence and documentation, and ensure timely distribution of outgoing correspondence and documentation.
- Coordinate arrivals and departures of Unit personnel, including office setup, phone, computer, security, and access to databases and information systems.
- Order office supplies and maintain stationery.
- Book rooms and resources for meetings and events.
- Administer shipment of goods and express mail.
- Manage documentation, distribution, and registration of mail and documents.
- Organize agendas and meetings.
- Maintain documents libraries, including change logs, distribution lists, and issue information notes.
- Follow up on actions lists and take minutes of coordination meetings.
- Participate in the organization of events, such as workshops and conferences.
- Support the Project Review Process.
- Assist with visitor service, including access control, visa applications, and distribution of information material.
- Manage ESA site administration, including updating the site schedule and telephone list.
- Contribute to the preparation and publication of internal and external documents, including editing and proofreading.
- Collect and extract data from various Corporate applications and internal sources, and perform data consistency checking and coherence analysis.
- High school education is required.
- Proficiency in modern office automation tools, particularly Microsoft Office suite and electronic mailing.
- Familiarity with ESA working environment in a similar position is an advantage.
- Fluency in English is mandatory; knowledge of another European language is an advantage.
