Facilities Contracts and Resources Officer

7 dagen geleden

Den Haag, Nederland International Criminal Court (ICC) - Cour Pénale Internationale (CPI) Voltijd

**Deadline for Applications**:

- 21/12/2024 (midnight The Hague time)**Organizational Unit**:

- Facilities Management Unit, General Services Section, Registry**Duty Station**:

- The Hague - NL**Type of Appointment**:

- Established Post**Post Number**:

- E-9234**Minimum Net Annual Salary**:

- €91,727.00**Contract Duration**:

- For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).**Organisational Context**
The General Services Section (GSS) organizationally belongs to the Division of Management Services in the Registry. The GSS consists of four units: the Facilities Management Unit (FMU), that is responsible for operation and management of the owner occupied Headquarter Premises at The Hague and assessment and adaptation of rental premises at the Court’s field locations; the Procurement Unit (PU) which provides value for money goods and services required by all Organs of the Court; the Transport and Logistics Unit (TLU), providing distribution, supply chain services, fleet management and shipping at HQ and field locations. The Travel Unit (TU) is responsible to provide all official travel of the ICC. The Chief GSS reports to the Director of Management Services.

The ICC Headquarter Premises are purpose-built facilities with an overall useful space of 56,000 m2. The building has an office part for 1,200 staff members, 3 courtrooms equipped with interpretation facilities and audio-visual technology according to international standards, detention areas, a media centre, a conference centre, staff and visitors’ restaurant, library, a visitors’ centre and exhibition area, parking space and extensive landscape. Furthermore, the ICC operates offices in several of the countries in which investigations are being conducted.

**Duties and Responsibilities**
The Facilities Contracts and Resources Officer works at the ICC Headquarters based in The Hague. Under the direct supervision of the Head, Facilities Management Unit, the incumbent performs the following tasks:
1. Establish building related service contracts with external service providers:

- Identify client demands and translate operational and functional requirements into technical specifications;
- Develop Scopes of Work to procure building related services and integrate relevant Key Performance Indicators for effective performance monitoring;
- Perform the technical evaluation of vendors’ proposals and recommends the acceptance of the technically most advantageous offer;
- Liaise with the Procurement Unit on a regular basis to create and maintain the Facilities Management Unit’s procurement plan;
- Liaise with the Registry Legal Office (through the Procurement Unit) in connection with contract negotiations.

2. Administer, manage, and oversee building services that are provided on the basis of a contract with external partners and ensure effective monitoring of the contractors’ performance consistent with Key Performance Indicators contractually agreed upon:

- Monitor the performance of contractors and external consultants to assure that performance objectives are met;
- Manage all aspects of contract administration on building services which includes the review of requisitions, monitoring contract compliance, and verifying invoices for payment;
- Reports on performance regularly, provide trend and performance analyses;
- Verify that services have been completed in accordance with the contract, and ensure that all requirements are met during contract implementation;
- Represent FMU in meetings with vendor representatives on the tactical level;
- Ensure accurate contract documentation.

3. Coordinate building related services with specialized maintenance contractors and experts at the ICC Headquarter Premises including replacements of building components that have reached the end of their useful lives (capital replacements):

- Consider services performed against agreed timeframe, by preparing time plans and schedules;
- Cooperate with the Court’s asset management and accounts management teams;
- Cooperate with the contractor(s) in updating the information and maintain a record of changes;
- Create rolling five-year capital replacement plans and a long-term plan with a horizon of at least 20 years;
- Administer the risk register related to hard building services.

4. Oversee the technical building operations team:

- Lead, guide and direct the technical team in line with the organization’s strategic goals;
- Supervise the technical building operations team;
- Manage the team in line with the Court’s values and performance management system.

5. Ensure continuous financial and budgetary control of all contracts with external service providers and contribute to the budget proposals for Facilities Management:

- Prepare cost estimates for the services, develop service profiles, identify tasks involved and contribute to the annual budget planning of the Facilitie

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