Administrative Support Specialist

4 dagen geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Overview

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HE Space.

Key Responsibilities
  • Provide day-to-day support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
  • Manage incoming correspondence and documentation, and ensure timely distribution of outgoing correspondence and documentation.
  • Coordinate arrivals and departures of Unit personnel, including office setup, phone, computer, security, and access to databases and information systems.
  • Order office supplies and maintain stationery.
  • Book rooms and resources for meetings and events.
  • Administer shipment of goods and express mail.
  • Manage documentation, distribution, and registration of mail and documents.
  • Organize agendas and meetings.
  • Maintain document libraries, including change logs, distribution lists, and issue information notes.
  • Follow up on actions lists and take minutes of coordination meetings.
  • Participate in the organization of events, such as workshops and conferences.
Additional Responsibilities
  • Support the Project Review Process.
  • Assist with visitor service, including access control, visa applications, and distribution of information material.
  • Manage ESA site administration, including updating the site schedule and telephone list.
  • Contribute to the preparation and publication of internal and external documents, including editing and proofreading.
  • Collect and extract data from various Corporate applications and internal sources, and perform data consistency checking and coherence analysis.
Requirements
  • High school education is required.
  • Proficiency in modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is an advantage.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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