Administrative Support Specialist

1 dag geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Description

As an Administrative Support Specialist at HE Space, you will provide day-to-day support to Unit personnel, ensuring seamless business operations. Your responsibilities will include:

  • Coordinating travel arrangements, leave management, and training activities;
  • Handling incoming calls and information requests, and analyzing correspondence and documentation;
  • Managing the distribution of outgoing correspondence and documentation, and providing logistic support to the Unit;
  • Ensuring the smooth arrival and departure of Unit personnel, including office setup, phone, computer, security, and access to databases and information systems;
  • Ordering office supplies and maintaining stationery, and booking rooms and resources for meetings and events;
  • Administering shipment of goods and express mail, and managing documentation, distribution, and registration of mail and documents;
  • Organizing agendas and meetings, and maintaining document libraries, including change logs, distribution lists, and issue information notes;
  • Participating in the organization of events, such as workshops and conferences, as required;
  • Supporting the Project Review Process, visitor service, and ESA site administration, including updating site schedules and telephone lists;
  • Contributing to the preparation and publication of internal and external documents, including editing and proofreading;
  • Data collection, extraction, and consistency checking from various Corporate applications and internal sources.

Qualifications

  • High school education is required;
  • Proficiency in modern office automation tools, particularly Microsoft Office suite and electronic mailing;
  • Familiarity with ESA working environment in a similar position is a distinct advantage;
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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