Office Assistant | English

7 dagen geleden

Utrecht, Nederland Undutchables Voltijd
Do you want to help internationals find their way in the Netherlands? Are you excited about going the extra mile to provide top-quality service and is organization your cup of tea? If you also have a Do you want to help internationals find their way in the Netherlands? Are you excited about going the extra mile to provide top-quality service and is organization your cup of tea? If you also have a “get it done” attitude and enjoy working in a supportive and fun team, then this opportunity in our Utrecht office will be right up your alley
As the Office Assistant you will be the heart and hands behind an organized and smoothly running office. You are the first point of contact for our clients and candidates, whether that be through phone, email, or events and in person contact. Your main responsibility will be to handle all administrative duties in and around the office. At the beginning of each week you will have the important task of handling the payroll of Undutchables’ candidates. This includes auditing timecards, getting in contact with clients for a timely approval of the records, handling payment issues when they arise, and keeping the candidate and client in the loop about changes in their timecards. During weekly and monthly meetings, you will take minutes and process them in a report to keep the whole team informed and up to date. You will also create contracts and conduct contract meetings with our newly placed candidates. Another task that falls to you will be arranging everything for the daily lunch, which includes a pleasant stroll to the nearest store or placing a supermarket order for the lunch of your and your team members’ choosing (no hangry colleagues here). You will be a helpful and positive presence in the workplace that keeps both the team and the office running happily and smoothly.
main responsibilities:
  • Manage the complete candidate payroll
  • Register new candidates in our database
  • Provide your clients and candidates with a high level of service (CRM)
  • Event organization 
  • Office management/tasks

  • Business level fluency in English and at least a B2 fluency level in Dutch. Other languages would be considered a plus.
  • Minimum of 1 year work experience within an administration/supporting position;
  • Strong communication skills and a team player attitude;
  • Orderly and systematic and can do multiple things at once;

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