Administrative Support Specialist

2 weken geleden


Rotterdam, Zuid-Holland, Nederland CS GROUP Voltijd

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at CS GROUP. The successful candidate will provide administrative support to our Unit personnel, ensuring seamless day-to-day operations.

Key Responsibilities

  • Provide day-to-day support to Unit personnel regarding business travel arrangements, leave management, and coordination of training.
  • Manage incoming correspondence and documentation, ensuring timely distribution of outgoing correspondence and documentation.
  • Coordinate arrivals and departures of Unit personnel, including office setup, phone, computer, security, and access to databases and information systems.
  • Order office supplies and maintain stationery.
  • Book rooms and resources for meetings and events.
  • Administer shipment of goods and express mail.
  • Manage documentation, distribution, and registration of mail and documents.
  • Organize agendas and meetings.
  • Maintain documents libraries, including change logs, distribution lists, and issue information notes.
  • Follow up on actions lists and take minutes of coordination meetings.
  • Participate in the organization of events, such as workshops and conferences.

Requirements

  • High school education required.
  • Highly proficient in modern office automation tools, particularly Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.


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