Administrative Support Specialist

3 weken geleden

Den Haag, Zuid-Holland, Nederland CS GROUP Voltijd
Job Description

The ideal candidate will provide day-to-day support to Unit personnel, including business travel arrangements, leave management, and coordination of training. This role also involves dealing with incoming telephone calls and information requests, analysing correspondence and documentation, and managing distribution of outgoing correspondence and documentation.

Responsibilities
  • Support Unit personnel with business travel arrangements, leave management, and training coordination;
  • Deal with incoming telephone calls and information requests;
  • Analyse incoming correspondence and documentation;
  • Manage distribution of outgoing correspondence and documentation;
  • Provide logistic support to the Unit, including arrivals and departures of personnel, ordering office supplies, and maintaining stationery;
  • Book rooms and resources for meetings and events falling under the Unit's responsibility;
  • Administer shipment of goods and express mail;
  • Maintain documents libraries for the Unit, including change logs, distribution lists, and issue information notes;
  • Maintain and follow up on actions lists for the Unit and take minutes of coordination meetings;
  • Participate in organisation of events such as workshops and conferences;
  • Support the Project Review Process;
  • Assist with visitor service, including access control, visa applications, and distribution of information material;
  • Perform ESA site administration tasks, including updating the site schedule and distributing the site telephone list;
  • Contribute to the preparation and publication of internal and external documents, including editing and proofreading;
  • Data collection and extraction from various Corporate applications and internal sources, ensuring data consistency and coherence.

Qualifications

  • School education is required;
  • Highly proficient in modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing;
  • Familiarity with ESA working environment in a similar position is an advantage;
  • Fluency in English is mandatory; knowledge of another European language is an asset.
What We Offer

We offer a competitive salary of approximately 35,000 - 40,000 EUR per year, depending on experience, as well as a dynamic work environment and opportunities for growth and development.

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